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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable
If payment difference is outside the tolerance limit, the payment has to be processed manually in one of
the following ways:
Partial Payment: You enter the partial payment against the open item in
the system and assign a reason code. When a partial payment is posted, all
documents remain in the account as open items.
Residual Item: When you assign the residual item and assign a reason code, the
system will clear the original net amount and the payment, while the residual
item remains in the account as an open item.
Payment on Account: All items remain open.
There are several reasons for payment differences. It is important to specify reasons for payment
differences when posting partial payments or residual items. SAP has the flexibility that will allow you to assign
more than one reason codes to a payment difference. You can do this by clicking the Distribute Difference
button on the top-right side of the payment screen. We will be looking at this in detail in Chapter 17.
Reason code is part of overpayment/underpayment. It is defined per company code. You specify a
correspondence type, which is assigned to the following items when posting payment and clearing open
items manually. For example Partial Payments, Residual Posting, or Posting on Account. By setting further
indicators during configuration, you can include the following optional functions with your reason code:
Charge Off Difference: When this checkbox is set for a reason code, the payment
difference will be posted to a separate G/L account automatically.
Disputed Item: This allows disputed items to be excluded from credit checks.
Do Not Copy Text: When this checkbox is clicked, you have to enter reason
code text into the segment text field of the residual item or the partial payment
manually. If the indicator is not set, the system will automatically copy the reason
code text you defined in your configuration into the segment text.
Let’s go to the screen where you will configure reason codes for your manual outgoing payments. Follow
this menu path: IMG: Financial Accounting (New) ➤ Account Receivable and Accounts Payable ➤ Business
Transaction ➤ Outgoing Payments ➤ Manual Outgoing Payments ➤ Overpayment/Underpayment ➤
Define Reason Codes (Manual Outgoing Payments). Or use transaction code OBBE.
The Determine Work Area: Entry dialog box pops up. This screen allows you to assign your company
code to the reason code you defined. Enter your company code (C900) in the Work Area field and click
the Enter button on the bottom-right side of the screen to confirm your entries. The Change View
Classification of Payment Differences Overview screen is displayed. Click the
button to call up the
New Entries: Overview of Added Entries screen (Figure 14-20).
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