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Chapter 16 ■ Customizing Special G/L Transactions Down Payment Received Down payment received is an advance payment made to you by your customers as a down payment in anticipation of the provision of goods or services to your customer. Only minimum settings are required here, because SAP comes with a predefined setting for down payments. In this exercise, you define reconciliation accounts for customers’ down payments. Your specifications will make it possible for the system to automatically post down payment transactions to a special G/L reconciliation account instead of the normal receivable G/L reconciliation account. Problem: As part of their accounting policy, company C900 Plc wants to be able to post customer down payments to a special reconciliation account, instead of to the normal customer reconciliation account. You must define the reconciliation accounts for the customer down payment for com C900. To define the reconciliation accounts for down payments, follow this menu path: IMG: Financial Accounting (New) ➤ Accounts Receivable and Accounts Payable ➤ Business Transactions ➤ Down Payments Received ➤ Define Reconciliation Accounts for Customer Down Payments. Or use transaction code OBXR. The Maintain Accounting Configuration: Special G/L List screen is displayed (Figure 16-2). This screen contains the list of special G/L transactions. Figure 16-2. List of special G/L transactions provided in SAP Select Down Payment from the list of items displayed on the screen by clicking on it. Then click the Details button on the top-left side of the screen. The Chart of Accounts Entry dialog box pops up. Enter your chart of accounts (CA90) in the Chart of Accounts field and click the Continue button at the bottom of the screen to go to the Maintain Accounting Configuration: Special G/L Accounts screen. It holds the input field where you will assign the reconciliation account and special G/L account to your down payment (Figure 16-3). 284
Chapter 16 ■ Customizing Special G/L Transactions Figure 16-3. Account assignments to special G/L accounts—customer down payments Enter G/L account 119000 in the Reconciliation Account field and special G/L account 170000 in the Special G/L Account field (these are the G/L accounts you created in Appendix A). Enter A into the Output Tax Clearing field. This specification allows the system to post output tax elements arising from down payments to the output tax clearing account. SAP comes with two tax types: A for output tax and V for input tax. You can access these tax types by using the matchcode or the search function that appears when you click on the Output Tax Clearing field. When you click on the matchcode or the search function, a list of tax types is displayed. Select tax type A and then save your work. You can display the down payment for customer properties to see if the standard settings supplied by SAP meet your requirements. Click the button on the top-left side of the screen. The Maintain Accounting Configuration: Special G/L – Properties screen appears (Figure 16-4). ■■Note sap comes with predefined settings for special G/L properties. Check the special G/L specifications provided by the system to make sure that they meet your requirements. 285
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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Chapter 3 ■ Document Control ■
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How to Display Number Intervals Cha
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Chapter 3 ■ Document Control that
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Chapter 3 ■ Document Control Figu
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Chapter 4 ■ Defining Tolerance Gr
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Chapter 5 ■ Creating a General Le
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Chapter 6 Clearing Open Items In th
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Chapter 6 ■ Clearing Open Items F
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Chapter 6 ■ Clearing Open Items A
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Checking the Company Code Settings
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Chapter 6 ■ Clearing Open Items D
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Chapter 6 ■ Clearing Open Items A
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Chapter 6 ■ Clearing Open Items Y
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Chapter 6 ■ Clearing Open Items T
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Chapter 7 Maintaining Currency Type
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Invoiced But Not Yet Delivered Chap
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Delivered But Not Yet Invoiced Chap
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Chapter 9 Defining the House Bank I
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Chapter 9 ■ Defining the House Ba
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Make Global Settings for Electronic
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Chapter 10 Defining Tax on Sales an
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Chapter 10 ■ Defining Tax on Sale
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Chapter 11 Customizing a Cash Journ
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Chapter 11 ■ Customizing a Cash J
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Set Up the Cash Journal Chapter 11
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Chapter 12 ■ Financial Statement
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Chapter 13 Integration of FI with O
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Material Management (MM) Chapter 13
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Chapter 13 ■ Integration of FI wi
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Chapter 14 ■ Defining FI Accounts
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Chapter 17 ■ End User - Accountin
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Summary Chapter 17 ■ End User - A
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Chapter 18 ■ Customizing the Cont
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Chapter 19 Customizing New General
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Chapter 19 ■ Customizing New Gene
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Classify Document Types for Documen
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Goods Rcvd/Invoice Rcvd Recon Not Y
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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