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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable
Update the following fields:
Block Ind.: Enter your payment block reason key in this field. This is usually
defined using a single-digit character. In this exercise, we used K as our payment
block reason key for illustration purposes. This key is a freely definable payment
block reason key. You can use any key of your choice.
Description: Enter a meaningful short statement describing your payment block
reason. As an example, we used Payment Block C900 as our payment block
reason. You can use any meaningful description of your choice.
Change in Pmnt Prop.: When you select the change in payment proposal
checkbox, the payment block cannot be removed during an automatic payment
program run.
Manual Payments Block: Documents defined with a payment block key cannot
be cleared during manual payment processing.
Save
your work.
Manual Outgoing Payments
Manual Outgoing Payments allow users to manually post vendor’s payments and clear open items on the
vendor’s account against payments made. You will be looking at manual payments in depth in Chapter 17. In
order for users to be able to perform manual outgoing payments, you must:
• Define tolerances for vendors
• Define reason codes for manual outgoing payments
• Define accounts for payment differences
Define Tolerances for Vendors
Three tolerance groups are maintained in SAP FI. We covered the employee tolerance group and the G/L
account tolerance group in Chapter 4. This section covers the Customer/Vendor tolerance group. For more
information on tolerance groups, refer to Chapter 4.
As mentioned, tolerances are simply control mechanisms that are designed to limit the amount input
clerks are permitted to post to the system. It also serves as a control measure that determines the discounts a
clerk is authorized to grant, the payment differences they are permitted to post in the system, and tolerances
for payment advice. The advantage of setting tolerances is that they impose restrictions and help avoid major
posting errors by clerks or users. Since tolerances are valid for group of business partners, the settings in this
exercise are applicable to several customers’ and vendors’ tolerance groups. This means you don’t have to
create a separate tolerance for vendors and customers; you can group them into one tolerance group.
In this exercise, you will create tolerances with and without a tolerance group key. Tolerances created
with tolerance group key allow users or clerks assigned to this tolerance group to post amounts up to the
specification. Tolerance groups are defined using four-digit characters, which serves as the group ID or key.
The group ID you have defined is assigned to the appropriate object in the system. In this exercise, your
tolerance group ID will be assigned to the vendor/customer master record.
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Problem: You have been asked by your team leader to create two tolerance groups—one
with a group key and one without a group key—to satisfy the minimum tolerance group
requirement.