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Chapter 1 ■ Customizing Organizational Structure in SAP ERP ■■Note The SAP system comes with standard codes/keys for most countries: —Country code/key: This key is represented in the SAP ERP as the country key where your company is operating. For example, Great Britain’s code is GB, the United States’ is US, Germany’s is DE, and so on. —Language code/key: This is your company language code. For example, Great Britain’s language code is EN, USA’s is EN, Germany’s is DE, and so on. Enter your company language key in this field. If you are not sure of your language key, you can search for it using the search function. —Currency code/key: For example, for Great Britain the code is GBP, for the United States it is USD, for Germany it is EUR, and so on. After you have entered your company code and address, press Enter on your keyboard or click the Enter button on the top-left side of the screen to confirm your entries. ■■Note You cannot use an existing company code. If your company code already exists, the system will issue an error message when you click the Enter button, at the bottom of the screen. You will see “An entry already exists with the same key” on the status bar. If this happens, use another four characters as your company code. Finally, click Save . The system will notify you that on the status bar at the bottom of the screen. Since this is your first configuration exercise, when you try to save a newly created item the Prompt for Customizing Request screen will pop up. Customizing request allows the system to store your entries for transportation to other SAP systems. This happens only once, when you save your configuration the first time. If this screen pops up, follow these steps to create your request: 1. Click the Create Request icon on the Prompt Customizing Request pop-up screen. This allows you to create your unique change request. You can create your own request number or choose from existing request numbers. 2. The Create Request screen is displayed. This screen allows you to enter a short description as a request description. Enter any description of your choice in the Short Description field and click the Save button. 3. The Prompt for Customizing Request dialog box is displayed again. Click the Enter button to save your configuration so far. Once the system has saved your settings, the system will notify you that on the status bar. The next step in your configuration process is to return to the IMG Structure to perform another customizing task. Click the Back button on top-right side of the screen twice to return to the IMG Structure Implementation Guide. The implementation guide contains lists of all actions requiring implementation in SAP R/3. 8
Define a Company Code Chapter 1 ■ Customizing Organizational Structure in SAP ERP In this exercise, you define your company code. You can define more than one company code if required. In the SAP ERP, the company code is an organizational unit used in FI to structure a business process for financial reporting purposes. SAP FI gives you the option to edit (create from scratch) your company code or copy the parameters of an existing company code and modify them to meet your requirements. In this activity you will create your company code from scratch instead of copying existing company code parameters. Choose Edit Company Code Data from the displayed list in Figure 1-8. Follow the menu path: IMG ➤ Enterprise Structure ➤ Definition ➤ Financial Accounting ➤ Edit, Copy, Delete, Check Company Code or use the transaction code OX02 to go to the Choose Activity screen. Figure 1-8. Editing the company code data ■■Note if you choose to copy an existing company’s data from the list of displayed company codes in the system instead of creating a new company code from scratch, use the activity Copy, Delete, Check Company Code in Figure 1-8. This allows you to copy an existing company’s code data that comes standard in the SAP system. Examples of standard company codes in SAP are 0001, 1000, 2000, and so on. The company code you have copied will retain most of the properties of the copied company code. Not all the properties are retained, so make sure you go through each step involved in customizing and update all the inherited properties of the copied company code to your own company code as appropriate. ■■Tip It is advisable to create your company code from scratch, as this will give you the opportunity to cover every step involved in customizing your company code. When you choose Edit Company Code Data, the New Entries: Details of Added Entries screen is displayed (Figure 1-9). This screen allows you to enter your company code details in the appropriate fields. The company code details you enter in this screen will be treated by the system as your company data. The screen is divided into two sections. The first section contains the fields for your company code and name. The second section, which is the Additional Data section, contains your company’s city, country, currency, and language. 9
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Chapter 8 Defining Adjustment Accou
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Chapter 9 Defining the House Bank I
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Chapter 11 Customizing a Cash Journ
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Set Up the Cash Journal Chapter 11
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Chapter 13 Integration of FI with O
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Material Management (MM) Chapter 13
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Chapter 15 Defining the Dunning Pro
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Chapter 15 ■ Defining the Dunning
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Determine Call-Up Functions Chapter
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Chapter 19 Customizing New General
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Appendix A Useful General Ledger Ac
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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