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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable
Automatic Outgoing Payments
The Automatic Outgoing Payments program is a SAP payment-management tool that manages payments of
multiple open invoices, posts payment documents, and prints payment media using EDI (Electronic Data
Interchange) or DME (Date Medium Exchange) simultaneously. The payment program can be accessed
from the user side (easy access) and the IMG (implementation guide) side. If you are a consultant, we
recommend that you perform your configuration in the IMG side of the system and advise that you work
from top down ensure that your payment program settings are complete. Several levels and steps are
involved when customizing a payment program in SAP ERP:
1. All company codes
2. Paying company codes
3. Payment methods in country
4. Payment methods in company codes
5. Bank determination for payment transactions
6. House banks
All Company Codes
Specifying the company codes that you want to include in your automatic payment program is important
when the payment process is centralized. For example, when one company code makes payments for other
company codes. At this level, you make settings for all the company codes that you want to include in your
payment program.
The following specifications are essential for the All Company Code configuration:
• Paying company code (this is the company code responsible for processing outgoing
payments). This setting is applicable when payments are made centrally by one
company code for several company codes. For example, the head office makes
payments on behalf of the branches.
• Sending company code (this is the company code that payment is being made for by
the paying company code). If the sending company is not specified, the system will
automatically assume that the paying company is also the sending company.
• You can specify if a separate payment per business area is to be made and use
payment method supplements.
• If your business partner normally allows certain days of grace for invoice payment,
you can enter this in the Tolerance Days Payable field. The system will automatically
delay payment of the appropriate due items until the next payment run as long as it
is within the grace period.
• You can also specify special G/L transactions for vendors’ and customers’
settlements using the following special G/L indicators list supplied by SAP: 7 is a
down payment for current assets, 9 is a down payment request, A is a down payment
on current assets, and so on. You can access this list using the matchcode by the
Special G/L Transaction to be paid field in Figure 14-22.
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