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Chapter 9 ■ Defining the House Bank
■■Note
We have provided information in “Appendix A, Chapter 9 Bank Statement” that will enable you to
create the G/L account that you will need to customize your bank statement. We recommend that you first
create the necessary G/L account before creating your bank statement.
The next section defines an electronic bank statement and explains how to set up an electronic bank
statement (EBS) framework. Later in this chapter, you will define manual bank statements.
Electronic Bank Statement
An electronic bank statement is simply a bank statement generated by your bank in an electronic format. It
provides detailed information about the movement of funds in your bank account created at the house bank
during any given period. With SAP R/3 it is possible to retrieve bank statements electronically using bank
communication management. Bank communication management manages multiple bank communication
interfaces that allow you to connect to your bank using a defined standard protocol. When a bank statement
is uploaded to SAP ERP, it can serve the following purposes:
• Clears all bank clearing accounts in the system to the bank main account (this is the
general bank account entered in the house bank master data).
• Uses the bank statement to perform automatic bank reconciliations in the system.
SAP R/3 supports various electronic bank statement formats, including Multicash, SWIFT, BAI, BAI2,
and others:
• Multicash: Invented by Omikron a German Company, Multicash is an electronic
bank statement format that allows the SAP ERP system to communicate with the
bank system. The format is split into two file formats. AUSZUG.TXT holds the
bank statement header information and UMSATZ.TXT contains the bank account
transactions information.
• SWIFT (Society for World-Wide Interbank Financial Telecommunication): This is a
computer-based switching system used by banks for making payments related to
international transactions.
• BAI (Bank Administration Institute): This is a standardized electronic file format
used for cash management between the bank and the account holder. The bank
transmits BAI file formats to the account holder who in turns downloads or
inputs the file into the system, generates a bank statement, and performs bank
reconciliation.
• BAI2: This is the latest release of a cash management balance report. It is very similar
to BAI in functionality. The only difference is that BAI2 contains more detailed
information.
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