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Chapter 5 ■ Creating a General Ledger (G/L)
The final step in creating the G/L account master record is to update the field in the Control of
Document Creation in the Company Code section of the screen. Click the tab (Figure 5-5).
You then need to update the Field Status Group field.
Figure 5-5. Create G/L account centrally—the Create/Bank/Interest tab
The Field Status Group field determines whether a field should be suppressed, required, or optional during
document entry. If a field is set to suppressed, users will not be able to enter data into it during document entry.
If the field is set to required entry, users are required to enter data into the field during document entry. If optional
entry is set for a field, users can either input data in the field or leave it blank. Field status groups are entered in
the Field Status field of the general ledger master record in the company code-specific area of each G/L account.
A field status variant contains a field status group, and a field status group is assigned to a company
code in SAP ERP. SAP comes with a predefined field status group, which you can use for your field status
variant. It is also possible to create your own field status groups, but we recommend that you use the
predefined field status group provided by SAP in the system. When you create your own field status group,
you also have to define the associated tables. This is beyond the scope of SAP FI.
Figure 5-6 shows some of the predefined field status groups in SAP ERP. You can access the list by
clicking the Search Function key by the Field Status group.
Figure 5-6. Some of the standard SAP-supplied field status groups
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