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Chapter 3 ■ Document Control
No: This is the field where you enter your number range identifier. For example,
you can start with 01, 02, and so on. These numbers allow you to define your
number ranges in a systematic manner.
Year: The year you enter determines the validity of your number range. It is
important that you include the current year in your number range. This enables
the system to assign a number range from the lower limit upward for each fiscal
year automatically. The advantage of this method is that the number range is
always sufficient. On the other hand, if you want the system to use a number
range up to a future fiscal year, enter 9999 in the year field. The system will
always use the next available number from the predefined number range.
From number: This is the lower limit for your number range intervals (that is,
the starting point of your number range). You can enter up to 10 numbers in this
field. For example, 010000000.
To number: This is the upper limit for your number range intervals (that is,
where your number range ends). You can enter up to 10 numbers in this field.
For example, 01999999999.
Current number: No entry is needed in this field. This field shows the current
number range that has been assigned by the system. During configuration, this
figure always defaults to 0.
Ext: When this checkbox indicator is selected, the system will allow the users to
assign external numbers to documents during posting. If the checkbox is blank,
the system will assign numbers to documents automatically from the number
range intervals you specify here.
Figure 3-4. Specification of number range intervals
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