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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable
Name of Accounting Clerk: Enter the name of your accounting clerk. This is the
name of your accounting clerk assigned to supervise your customer.
Office User: Enter the official position of your accounting clerk assigned to
supervise your customer in this field. For example, Account Assistant.
After you have updated the New Entries: Overview of Added Entries screen, click the Enter button to
confirm your entries and save your work.
The next step is to create number ranges that you will assign to customer account groups. The system
can assign a number from a number range to a customer account internally or can allow you to assign a
number to a customer account externally, based on your specifications.
Create Number Ranges for Customer Account Groups
We covered number ranges in Chapter 3 in depth, so we will only be looking at how to customize the steps
involved in creating number ranges for customer accounts in this exercise. Number ranges for customer
accounts are created using a two-character key. When creating number ranges, you must determine the
following:
• Which number range intervals the system will use to assign numbers to customer
accounts
• Whether numbers are assigned to customer accounts by the system internally or by
the user externally during customer account creation
The system will automatically carry out internal number assignment based on the number ranges you
assigned to the customer account groups. If you want the users to externally assign numbers to customer
accounts, you must click the External Number Range checkbox.
■■Note
if the number range intervals you enter already exist (i.e., they have already been used), you may not
be able to continue. The system will notify you via the status bar at the bottom of the screen that this interval is
already available. This is the complex part of number range configuration. What you have to do in this instance
is display the current number range intervals in order to identify the number range intervals that have not been
used. Alternatively, you can try several number range intervals randomly until you find an interval that hasn’t
been used.
To go to the Customer Number Ranges screen where you can create number ranges for your customer
accounts you created earlier, follow this menu path: IMG: Financial Accounting (New) ➤ Accounts Receivable
and Accounts Payable ➤ Customer Accounts ➤ Master Data ➤ Preparations for Creating Customer Master
Data ➤ Create Number Ranges for Customer Accounts. Or you can use transaction code XDN1.
The displayed Customer Number Ranges screen contains three buttons. Click the
button
below the company code field. This will display the Maintain Number Range Interval screen, where you can
maintain your customer number ranges.
■■Note the Intervals and Status buttons allow you to check existing number
ranges and determine the current number intervals of existing number ranges.
For more detailed information on creating number ranges, refer to Chapter 3.
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