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Material Management (MM) Chapter 13 ■ Integration of FI with Other SAP ERP Modules Moving materials (such as goods issued and received) from one stage to another takes place in the MM module and those actions need to be posted to the FI. To represent the movement of these items in FI, they have to be assigned to G/L accounts in the FI module in the Valuation class. The Valuation class integrates the MM actions to FI and determines the G/L accounts where material movements (such as raw materials, semi-finished products, and finished products) are posted (Figure 13-2). In order for the system to automatically post MM transactions, you need to set its specifications in the Valuation class. Purchase Order Goods Receipts Invoice Receipts etc. FI-DB Material Management (MM) Automatic Posts: Valuation Class - G/L Accounts General Ledger FI MM-DB Figure 13-2. How movement of material in MM is posted in FI-DB (the database) To properly classify your materials, you have to define the Valuation class for every material in the Valuation class’ fields. SAP supplies standard Valuation classes for this purpose. You need to configure three settings in order to perform automatic postings from the MM module to FI: • Valuation class: The Valuation class determines the G/L account group materials with the same account characteristics even when they are posted at different stages during material movement. For example, it allows goods receipt of raw materials to be posted to one G/L account and finished products to another. This is achieved by assigning different Valuation classes to materials at different stages. For example, the Valuation class number for Raw Materials is 3000, for Semi-Finished Products is 7900, and for Finished Products it’s 7920. When creating a material, you must specify a Valuation class in the accounting data for the material. A material is entered in the accounting data view of the material master data. As part of your configuration you must also assign a material type to the Valuation class. This will allow the system to determine 191
Chapter 13 ■ Integration of FI with Other SAP ERP Modules whether the Valuation class you defined can be used for the material type. A Valuation class can be assigned to one or more material types. Likewise, a material type can be assigned to one or more Valuation classes. The link between Valuation classes and material types is maintained by the account category reference. A combination of Valuation classes is often referred to as an account category reference. • Transaction key or code:Transaction codes differentiate between transactions and determine the G/L account where the transaction is posted. SAP includes standard transaction keys that you can use to customize your settings. • Accounts:This is where you assign the G/L accounts. You assign G/L accounts to posting transactions for every valuation class, and the postings in MM will automatically generate corresponding postings in FI. In order for the system to post MM transactions automatically to the G/L accounts in FI, you need to perform the automatic posting configurations. Configure Automatic Postings When you customize the automatic postings, the system can then automatically post the MM actions to the appropriate G/L accounts. That means you don’t have to manually input material movements; the system will do it for you. Let’s look at an example to see how customizing MM integration into the G/L accounts works in principle. Assume a goods receipt (GR) of £200K is posted to the Purchase Order account in the MM module. The double entry record for this transaction is to: 1. Debit the inventory account. 2. Credit the GR/IR clearing account (Figure 13-3). Inventory Account GR/IR Clearing Account A 200K B 200K Figure 13-3. Accounting double entry of goods receipt (GR) 192 There are two ways to access the screen where you customize these types of automatic postings: • IMG: Financial Accounting (New) ➤ General Ledger Accounting (New) ➤ Periodic Processing ➤ Integration ➤ Material Management ➤ Define Accounts for Material Management • IMG: Material Management ➤ Valuation and Account Assignment ➤ Account ➤ Determination ➤ Account Determination Without Wizard ➤ Configure Automatic Postings The Configuration Accounting Maintain: Automatic Posts - Procedures screen is displayed. This screen contains a list of procedures you can choose from. Choose Inventory Posting BSX from the Procedures list by clicking on it. Then click the Details button on the top-left side of the screen. The Enter Chart of Accounts
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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Chapter 3 ■ Document Control ■
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How to Display Number Intervals Cha
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Chapter 3 ■ Document Control that
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Chapter 3 ■ Document Control Figu
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Chapter 4 ■ Defining Tolerance Gr
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Chapter 6 Clearing Open Items In th
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Checking the Company Code Settings
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Chapter 7 Maintaining Currency Type
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Invoiced But Not Yet Delivered Chap
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Delivered But Not Yet Invoiced Chap
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Chapter 9 Defining the House Bank I
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Make Global Settings for Electronic
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Chapter 14 ■ Defining FI Accounts
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Chapter 15 Defining the Dunning Pro
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Chapter 15 ■ Defining the Dunning
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Maintain Dunning Levels Chapter 15
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Maintain Minimum Amounts Chapter 15
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Determine Call-Up Functions Chapter
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Summary Chapter 15 ■ Defining the
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Chapter 16 ■ Customizing Special
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Chapter 17 End User - Accounting Do
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Chapter 17 ■ End User - Accountin
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Execute Dunning Chapter 17 ■ End
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Summary Chapter 17 ■ End User - A
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Chapter 18 ■ Customizing the Cont
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Chapter 19 Customizing New General
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Goods Rcvd/Invoice Rcvd Recon Not Y
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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