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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable Defining Accounts for Bank Charges (Vendor) Bank Charges (Vendor) are incidental expenses arising from a business transaction with business partners and are posted to an expense account in FI. In this exercise you will define an account for your bank charges and assign it to an expense account. This will allow the system to automatically post these expenses to a bank charges account, which is an expense account. ■■Note you created a bank charges account in Chapter 9, so you don’t need to create another one here. You can use the bank charges account you created previously to do automatic posting in this exercise. To define accounts for bank charges (vendor), follow this menu path: IMG: Financial Accounting (New) ➤ Account Receivable and Accounts Payable ➤ Business Transaction ➤ Outgoing Payments ➤ Outgoing Payments Global Settings ➤ Define Accounts for Bank Charges (Vendor). Or use transaction code OBXK. The Configuration Accounting Maintain: Automatic Posts - Procedures screen is displayed. This screen contains a list of procedures including bank charges you can choose from. Double-click Bank Charges from the list of the displayed procedures (Figure 14-16). Figure 14-16. The initial screen for specifying bank posting and bank charges The Enter Chart of Accounts dialog box pops up. Enter your chart of accounts (CA90) in the Chart of Accounts field and click the Enter button on the bottom-right side of the screen. The Configuration Accounting Maintain: Automatic Posts - Rules screen is displayed, which is where you specify the rules for your bank charges account. You are not specifying any rules for your bank charges, therefore, click the Save button at the top of the screen to go to Configuration Accounting Maintain: Automatic Posts - Accounts screen. This is where you assign an account to the bank charges for automatic posting. Enter the G/L Account – Bank Charges 470100 (created in Chapter 9) in the Account field and click the Enter button on the top-left side of the screen to confirm. Save your efforts. In the next exercise, you will define payment block reasons, which are used to specify the reason for blocking an invoice from being paid. Normally, the system will request the reason why you want to block an invoice from payment. There are several reasons for blocking invoices from being paid in practice, but we will be looking only at some and then define payment block reasons in the system. 230
Defining Payment Block Reasons Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable When defining reasons for blocking payments, there are a few specifications you need to consider. You can specify whether payment blocks can be changed in payment proposals or during manual payment. You can also specify whether documents defined with block keys can be cleared during manual payment processing or if changes are not allowed. The reasons you define in this exercise allow you to differentiate why invoices are not to be paid. Standard block reasons are supplied by SAP, which you can use if you do not want to define your own. Payment block reasons are valid for all company codes. This means all company codes within the client or in the system can use the payment block reasons in the system without having to define payment block reasons that are company code specific. When customizing payment block reasons, you need to update the following fields: Block Ind.: This is a block indicator key that is defined with a one-digit character key. This key contains reasons for blocking payments. It’s entered in a document to block an invoice from being paid for a specified reason. Description: Enter a short description stating why this payment is being blocked. Block Indicators: Allows you to specify how you want the payment block reason you defined to function. You have three options to choose from: Change in Payment Proposal: When you want changes to be carried out during the payment proposal. It is possible to remove a payment block when processing the payment proposal, but when you set this proposal, changes cannot be made during payment proposal processing. Manual Payment Block: If you do not want documents assigned with a block key to be cleared during manual payment clearing, then choose this option. Not Changeable: Changes cannot be made during payment proposal processing or during manual payment. To define the payment block reasons, follow this menu path: IMG: Financial Accounting (New) ➤ Account Receivable and Accounts Payable ➤ Business Transaction ➤ Outgoing Payments ➤ Outgoing Payments Global Settings ➤ Payment Block Reasons ➤ Define Payment Block Reasons. Or you can use transaction code OB27. The Change View Payment Block Reasons Overview screen appears containing the list of previously defined payment block reasons. To define your own payment block reasons, click the button on the top-left side of the screen to go to the New Entries: Overview of Added Entries screen (Figure 14-17), where you define your block reasons. Figure 14-17. Defining payment block reasons 231
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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How to Display Number Intervals Cha
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Checking the Company Code Settings
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Chapter 7 Maintaining Currency Type
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Invoiced But Not Yet Delivered Chap
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Delivered But Not Yet Invoiced Chap
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Chapter 9 Defining the House Bank I
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Make Global Settings for Electronic
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Chapter 10 Defining Tax on Sales an
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Chapter 10 ■ Defining Tax on Sale
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Chapter 11 Customizing a Cash Journ
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Chapter 11 ■ Customizing a Cash J
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Set Up the Cash Journal Chapter 11
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Chapter 12 ■ Financial Statement
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Chapter 12 ■ Financial Statement
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Chapter 17 End User - Accounting Do
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Execute Dunning Chapter 17 ■ End
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Summary Chapter 17 ■ End User - A
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Chapter 19 Customizing New General
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Chapter 19 ■ Customizing New Gene
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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