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Chapter 17 ■ End User - Accounting Document Posting Figure 17-15. The Posting Incoming Payment Processing Open Items screen shows the amount entered against a payment To display the open item you want to clear with the incoming payment, click the button on the menu bar and then click from the pull-down menu. The Post Incoming Payments Display Overview screen is displayed. If you’re satisfied with your payment clearing, click the Post button to automatically clear the open item. After you click the Post button, the system will notify you that . Now let’s look at how a partial payment is treated. Posting a Partial Payment Partial payment is when you make an incomplete payment toward an outstanding amount or open item. In other words, only a fraction of the outstanding amount has been settled. In SAP, partial payments are treated differently from standard payments. Since the outstanding amount is not settled in full, it is treated as payment on account (i.e., both the open item and partial payment remain open in the account). Problem: Assume that you have an open item of $4900 and you receive a partial payment of $3000. 315
Chapter 17 ■ End User - Accounting Document Posting Post an incoming partial payment of 3000 in the Post Incoming Payment: Header Data screen using the menu path: Accounting ➤ Financial Accounting ➤ Account Receivable ➤ Document Entry➤ Incoming Payment. Or use transaction code F-28. Click the button on the top-left side of the screen to proceed to the Post Incoming Payments Process Open Items screen to clear the incoming payment against outstanding invoices. Since you want to process a partial payment, deactivate all active open items and click the tab at the top of the screen. The Post Incoming Payments Enter Partial Payment screen appears. Activate the open item that you want to post partial payment to. For this exercise, click the open item with the amount of $4900 and click the Activate button below the account items. The open item you have activated turns blue. The Payment Amount field will be ready for input. Enter the partial amount (3000) in the Payment Amount field against the open item (4900). Notice that in the Editing Status section at the bottom of the screen, the Amount Entered and Amount Assigned fields will equal 3000 and the Not Assigned Amount field will be zero (Figure 17-16). Figure 17-16. The screen where you post match open item against open items with a partial payment Click the Post button. Now let’s look at how residual items are treated. 316
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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Chapter 3 ■ Document Control ■
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How to Display Number Intervals Cha
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Chapter 3 ■ Document Control that
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Chapter 3 ■ Document Control Figu
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Chapter 4 ■ Defining Tolerance Gr
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Chapter 5 ■ Creating a General Le
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Chapter 6 Clearing Open Items In th
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Chapter 6 ■ Clearing Open Items P
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Chapter 6 ■ Clearing Open Items F
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Chapter 6 ■ Clearing Open Items A
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Checking the Company Code Settings
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Chapter 6 ■ Clearing Open Items D
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Chapter 6 ■ Clearing Open Items A
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Chapter 6 ■ Clearing Open Items Y
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Chapter 7 Maintaining Currency Type
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Invoiced But Not Yet Delivered Chap
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Delivered But Not Yet Invoiced Chap
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Chapter 9 Defining the House Bank I
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Chapter 9 ■ Defining the House Ba
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Make Global Settings for Electronic
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Chapter 10 Defining Tax on Sales an
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Chapter 10 ■ Defining Tax on Sale
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Chapter 11 Customizing a Cash Journ
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Chapter 11 ■ Customizing a Cash J
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Set Up the Cash Journal Chapter 11
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Chapter 12 ■ Financial Statement
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Chapter 13 Integration of FI with O
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Material Management (MM) Chapter 13
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Chapter 13 ■ Integration of FI wi
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Chapter 14 ■ Defining FI Accounts
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Chapter 19 Customizing New General
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Chapter 19 ■ Customizing New Gene
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Classify Document Types for Documen
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Goods Rcvd/Invoice Rcvd Recon Not Y
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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