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Chapter 13 ■ Integration of FI with Other SAP ERP Modules Table 13-2. Items Needing Specification When Integrating SD to G/L Accounts in FI Field Application Condition Type for Account Determination Chart of Accounts Sales Organization Account Key G/L Account Description This is where you specify the key for the Sales & Distribution application. The standard application key for SD is V. You can access this key using the matchcode next to the application field. SAP comes with standard condition types KOFI and KOFK. If your company code is making SD (Sales & Distribution) transactions posting to FI and not to (CO) controlling, use condition type KOFI for the account determination. On the other hand, if you want the system to post SD transactions to FI and CO, you use condition type KOFK. Here you specify the chart of accounts for your G/L account structure. In this activity, the chart of accounts key is CA90. Here you specify the sales organization you want to apply to your account determination. For example, sales organization 0001, 0002, and so on. Sales organizations are distinguished with an identification number in SAP ERP. The account key you specify here will determine the appropriate G/L account transactions relating to sales that are posted. For example, ERL for Sales Revenue, ERS for Sales Deduction, and so on. The G/L account in FI that transactions from SD are posted to for accounting purposes. When assigning G/L accounts to SD, you must also determine the sequence to use. In SAP you have five access sequences: • Cust. Grp/Material Grp/Acct Key • Cust. Grp/ Acct Key • Material Grp/Acct Key • General • Account Key Access sequences allow you to specify different G/L accounts for different sales organizations. Based on your settings, the system will go through your settings to determine if a G/L account is assigned to an account key. The system will check the first item in the access sequence, for example, the Cust. GrpMaterialGrpAccKey. If a G/L account is assigned, the system will use the G/L account for revenue posting. If a G/L account is not assigned, the system will go to the next item in the sequence and so on, until the system finds an account key that a G/L account is assigned to. It will use it for posting SD transactions to G/L accounts in FI. ■■Note You should determine the access sequence that you want to maintain for your G/L account. Let’s integrate G/L accounts in FI to SD now. This activity illustrates the steps involved in configuring revenue account determination. 199
Chapter 13 ■ Integration of FI with Other SAP ERP Modules Problem: Using an account key (Acct Key), assign a G/L account to the Sales Revenue (ERL) and Sales Deductions (ERS) modules. You can access the menu path for revenue account determination either in FI or SD: • IMG: Financial Accounting (New) ➤ General Ledger Accounting (New) ➤ Periodic Processing ➤ Integration ➤ Sales & Distribution ➤ Prepare Revenue Account Determination • IMG: Sales & Distribution ➤ Basic Functions ➤ Account Assignment/Costing ➤ Revenue Account Determination ➤ Assign G/L Accounts The Assign G/L Accounts screen is displayed. It contains a list of five access sequences to choose from. Choose Account Key (this is the last item on the list) and then click Details at the top of the screen to go to the Change View Acct Key Overview screen. This is the initial screen where you will prepare revenue account determination for the integration of G/L accounts in FI to SD. Click the button on the top-left side of the screen to go to the New Entries: Overview screen (Figure 13-10). Figure 13-10. Assigning G/L accounts to an account key Update the following fields: Application: Enter application key V. This is the standard key for SD. CndTy.: Enter condition type KOFI. This condition type is used for account determination without posting CO (controlling). If you want to be able to post to FI and CO, use the condition type KOFK. ChAc: Enter the chart of accounts you defined in Chapter 2. This will allow you to use the G/L accounts in your chart of accounts. SOrg: Enter sales organization 0001. We used 0001 for illustration purposes. ActKy: Enter account key ERL (sales revenue) and ERS (sales deductions). The account key will allow the system to distinguish between transactions. 200
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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Checking the Company Code Settings
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Make Global Settings for Electronic
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Chapter 14 ■ Defining FI Accounts
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Chapter 15 Defining the Dunning Pro
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Chapter 15 ■ Defining the Dunning
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Maintain Minimum Amounts Chapter 15
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Determine Call-Up Functions Chapter
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Chapter 17 End User - Accounting Do
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Chapter 19 Customizing New General
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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