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Chapter 4 ■ Defining Tolerance Groups for G/L Accounts and Employees
The advantage of using tolerances is that during posting, the system will automatically determine if
payment differences are within the acceptable limits you defined. If a payment difference is within the
payment difference limit, the system will accept the posting. If a payment difference posting exceeds the
specified limit, the system will reject the posting. Tolerances reduce potential posting errors made by
accounting clerks during document entry.
Three tolerances are represented in SAP ERP; we will look at each in turn:
• Tolerance groups for G/L accounts
• Tolerance groups for employees
• Tolerances for customers/vendors (discussed in Chapter 14)
The three levels of tolerance represented in SAP R/3 are depicted in Figure 4-1.
Tolerance Groups
G/L Accounts
Employee
Customer/Vendor
Tolerance for groups of
G/L accounts in local
currency
Debit/Credit posting
Upper limits for posting
procedures
Permitted payment
differences
Upper limits for posting
differences
Permitted payment
differences
Assign Users to Tolerance Group
Figure 4-1. The three levels of tolerance groups
Define Tolerance Groups for G/L Accounts
Tolerance groups for G/L accounts define the limits within which credit and debit differences in local
currencies are considered acceptable. The accounts’ differences are posted automatically during
G/L account clearing. The tolerance groups defined for G/L accounts in this activity are eventually assigned
to the general ledger account’s master record. During the account-clearing process, the system checks the
tolerance groups to ascertain if the differences are within acceptable limits, as specified by your settings, and
automatically posts the differences, if any, to the predefined accounts.
Problem: The accounts team at company C900 plc wants you to define acceptable
payment differences, which will then be posted automatically to appropriate predefined
accounts during document posting.
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