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Chapter 17 ■ End User - Accounting Document Posting
■■Note
The down payment received is an example of a free offsetting entry. Free offsetting entries allow
proper posting in the general ledger. The special G/L reconciliation account is automatically debited or credited.
Clearing Customer Down Payments
Problem: The finance team heard that it is possible to clear down payment requests with a
down payment received. You have been asked to demonstrate how this is done.
To go to the Clear Customer Down Payment: Header Data screen (Figure 17-19) to carry out down
payment clearing, follow this menu path: Financial Accounting ➤ Account receivable ➤ Document Entry ➤
Down Payment ➤ Clearing. Or use transaction code F-39.
Figure 17-19. Clearing a down payment request with a down payment received
Update the following fields:
Document Date: Use today’s date.
Posting Date: This date is set by the system. This usually defaults to today’s date.
Account: Enter your customer account number (152) that the down payment
relates to.
Invoice Ref.: Make sure that the invoice reference is blank, because the system
will default to the last document number.
Fiscal Year: This is your company code accounting year. This is set by default by
the system.
Click Enter on the top-left side of the screen to confirm your entries, and then click the
button on the top-left side of the screen. The Clear Customer Down Payment Choose
Down Payments screen appears, where you clear with the down payment request with down payment
received (see Figure 17-19).
Select the down payment line item you want to clear with this down payment request. Then, on the
menu bar, click and then click . The Clear Customer Down Payment Display Overview
screen (Figure 17-20) is displayed showing the breakdown of the down payment clearing.
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