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Chapter 3 ■ Document Control
Defining Number Ranges
Problem: You are to demonstrate to FI junior consultants how to define and copy number
ranges for document postings.
A document in SAP ERP is assigned a unique number from a predefined number range. You define a
number range in a sequential order and assign it to a two-character document type during document-range
customizing. You can define number ranges in two ways in SAP ERP: by creating your own number ranges or
by copying the standard number ranges supplied in the system.
■■Note
a document type can be represented by numbers or characters, or it can be alphanumeric.
The number ranges you define in this activity will be assigned automatically to documents by the
system during document posting. To get to the screen where you define number ranges, use this menu path:
IMG: Financial Accounting (New) ➤ Financial Accounting Global Settings (New) ➤ Document ➤ Document
Number Ranges ➤ Documents in Entry View ➤ Define Document Number Ranges for Entry View. Or you
can use transaction code FBN1.
The Number Ranges for Accounting Documents screen is displayed (Figure 3-3). This screen is where
you create the number ranges for your company code. Enter your company’s four-digit company code in the
company code field on the screen, shown circled in red. In this activity, the company code is C900.
Figure 3-3. Number ranges for an accounting document
To maintain number ranges for your company code, click the
button circled in red
on the screen in Figure 3-3. This will display the Maintain Number Range Intervals screen, where you will
create your number ranges. Notice that the input fields on the Maintain Number Range Intervals screen are
inactive. Click the button at the top-left side of the screen to activate the screen input fields for
number intervals insertion. Now update the following fields on the Insert Interval screen to match those in
Figure 3-4.
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