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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable Since you will also create another tolerance group without a group key, don’t save your work yet. Click the Next Entry button on the top-left side of the screen or press F8 on your keyboard to call up the New Entries: Details of Added Entries screen. Update the screen shown in Figure 14-19. Make sure that the Tolerance Group field is blank. Figure 14-19. Setting up the standard tolerance group (without a group key) Now save your work. Define Reason Codes for Manual Outgoing Payments Payment differences normally arise when clearing open items against payments. The difference is compared to the tolerance limit allocated to the employee making the posting. If the difference is deemed to be immaterial, the payment is done automatically and the system will adjust the cash discount up to the amount specified, or the system can write it off to a special account. Otherwise, the payment has to be processed manually. 234
Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable If payment difference is outside the tolerance limit, the payment has to be processed manually in one of the following ways: Partial Payment: You enter the partial payment against the open item in the system and assign a reason code. When a partial payment is posted, all documents remain in the account as open items. Residual Item: When you assign the residual item and assign a reason code, the system will clear the original net amount and the payment, while the residual item remains in the account as an open item. Payment on Account: All items remain open. There are several reasons for payment differences. It is important to specify reasons for payment differences when posting partial payments or residual items. SAP has the flexibility that will allow you to assign more than one reason codes to a payment difference. You can do this by clicking the Distribute Difference button on the top-right side of the payment screen. We will be looking at this in detail in Chapter 17. Reason code is part of overpayment/underpayment. It is defined per company code. You specify a correspondence type, which is assigned to the following items when posting payment and clearing open items manually. For example Partial Payments, Residual Posting, or Posting on Account. By setting further indicators during configuration, you can include the following optional functions with your reason code: Charge Off Difference: When this checkbox is set for a reason code, the payment difference will be posted to a separate G/L account automatically. Disputed Item: This allows disputed items to be excluded from credit checks. Do Not Copy Text: When this checkbox is clicked, you have to enter reason code text into the segment text field of the residual item or the partial payment manually. If the indicator is not set, the system will automatically copy the reason code text you defined in your configuration into the segment text. Let’s go to the screen where you will configure reason codes for your manual outgoing payments. Follow this menu path: IMG: Financial Accounting (New) ➤ Account Receivable and Accounts Payable ➤ Business Transaction ➤ Outgoing Payments ➤ Manual Outgoing Payments ➤ Overpayment/Underpayment ➤ Define Reason Codes (Manual Outgoing Payments). Or use transaction code OBBE. The Determine Work Area: Entry dialog box pops up. This screen allows you to assign your company code to the reason code you defined. Enter your company code (C900) in the Work Area field and click the Enter button on the bottom-right side of the screen to confirm your entries. The Change View Classification of Payment Differences Overview screen is displayed. Click the button to call up the New Entries: Overview of Added Entries screen (Figure 14-20). 235
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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Chapter 3 ■ Document Control ■
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How to Display Number Intervals Cha
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Chapter 3 ■ Document Control that
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Chapter 3 ■ Document Control Figu
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Chapter 3 ■ Document Control Figu
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Chapter 4 ■ Defining Tolerance Gr
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Chapter 5 ■ Creating a General Le
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Chapter 6 Clearing Open Items In th
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Chapter 6 ■ Clearing Open Items P
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Chapter 6 ■ Clearing Open Items F
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Chapter 6 ■ Clearing Open Items A
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Checking the Company Code Settings
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Chapter 6 ■ Clearing Open Items A
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Chapter 6 ■ Clearing Open Items Y
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Chapter 6 ■ Clearing Open Items T
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Chapter 7 Maintaining Currency Type
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Invoiced But Not Yet Delivered Chap
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Delivered But Not Yet Invoiced Chap
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Chapter 9 Defining the House Bank I
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Chapter 9 ■ Defining the House Ba
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Make Global Settings for Electronic
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Chapter 10 Defining Tax on Sales an
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Chapter 10 ■ Defining Tax on Sale
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Chapter 11 Customizing a Cash Journ
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Chapter 11 ■ Customizing a Cash J
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Set Up the Cash Journal Chapter 11
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Chapter 12 ■ Financial Statement
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Chapter 16 ■ Customizing Special
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Chapter 17 End User - Accounting Do
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Chapter 17 ■ End User - Accountin
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Execute Dunning Chapter 17 ■ End
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Summary Chapter 17 ■ End User - A
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Chapter 18 ■ Customizing the Cont
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Chapter 19 Customizing New General
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Chapter 19 ■ Customizing New Gene
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Classify Document Types for Documen
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Goods Rcvd/Invoice Rcvd Recon Not Y
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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