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Set Up the Cash Journal Chapter 11 ■ Customizing a Cash Journal In this section, you will specify the settings for your cash journal. This includes the company name that you want to use for your cash journal, the number that will identify the cash journal, the G/L accounts where the cash journal transactions are posted, and so on. To set up the cash journal, follow this menu path: IMG: Financial Accounting (New) ➤ Banking ➤ Business Transactions ➤ Cash Journal ➤ Set Up Cash Journal. Or you can use transaction code FBCJC0. The Change View “Maintain View for Cash Journals”: Overview screen appears. This is where you establish settings for your cash journal. Click the button on the top of the screen to go the Change View “Maintain View for Cash Journals”: Overview screen (Figure 11-3), where you’ll configure the appropriate settings. Figure 11-3. Setting up the cash journal Update the following fields: CoCd: Enter your company code. This is the company code that you want to use for the cash journal you defined in this activity. It is important to define individual cash journals for each company code. You can define a cash journal per transaction or per currency. CJ Number: You can enter a maximum of four digits of your choice in this field. If you are creating more than one cash journal, make sure that the numbers you use are logical and sequential (for example, 0001, 0002, 0003, and so on). This number will identify your cash journal. This is important when you have more than one cash journal in the system. G/L Account: Enter the G/L account number 10000 (for petty cash) you created earlier. When cash journal transactions are entered in the system, they are automatically posed to the G/L account you assign for your cash journal. Crcy: Enter the currency you want to use in your cash journal. This is usually the company code’s currency. On the contrary, if you choose to run your cash journal in a different currency, you must make sure that the option Only Balances in Local Crcy in your cash journal G/L account master data is not checked. Cash Jnl Closed: Leave this checkbox blank. Leaving the checkbox blank indicates that your cash journal is active. If you click this checkbox, the cash journal will be closed. Click this checkbox only when you want to close your cash journal. 167
Chapter 11 ■ Customizing a Cash Journal DT: Specify the document types for your cash journal postings. Document type determines the business transaction and account to post your cash journal transaction to. SAP comes with several document types to choose from. For example: AB – G/L account KZ – Outgoing payment to vendor KZ – Incoming payment from vendor DZ – Incoming payment from customer DZ – Outgoing payment to customer You can access these document types by using the matchcode or clicking the Search button. This button is displayed when you click on the input field of your document type. When you click on the matchcode, a list of document types is displayed, from which you can select the appropriate document type. Cash Payment/Cash Receipt: Leave these fields blank. Leaving these fields blank enables you to post both cash payments and cash receipts to your cash journal. Check Split: The specification you make here will determine whether the line items of the total posting are split when processing check deposits. You have three options to choose from: • Offsetting Item of Total Document Split: When you specify this item, only the offsetting item of the total posting is split. • All Items of Total Document Split: When this item is specified, the checks posted to the cash journal and the offsetting totals are split. • No Split of Line Items of Total Document: No splitting is performed. For this activity, select No Split of Line Items of Total Document. This will allow the user to carry out the split manually. Cash Journal Name: Enter a name that best describes your cash journal. For instance, Petty Cash. Click the Enter button to confirm your entries and save your cash journal. In the next activity, you will specify the company code, the transaction number, the business transaction, the G/L accounts, the tax code, and the cash journal business transactions for your cash journal. Create, Change, and Delete Business Transactions The Create, Change, and Delete Business Transactions function enables you to specify the business transactions for your cash journal. You can create your own business transactions or copy the standard settings provided by the system and modify them to meet your requirements. So that you gain a thorough understanding of how to customize business transactions in the cash journal, this exercise takes you through the detailed steps, rather than having you simply copy the predefined business transactions supplied by SAP. To maintain your business transactions, follow this menu path: IMG: Financial Accounting (New) ➤ Banking ➤ Business Transactions ➤ Cash Journal ➤ Create, Change, Delete Business Transactions. Or you can use transaction code FBCJC2. 168
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 15 Defining the Dunning Pro
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Determine Call-Up Functions Chapter
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Summary Chapter 17 ■ End User - A
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Classify Document Types for Documen
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Appendix A Useful General Ledger Ac
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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