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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable In this exercise, you will define settings that allow you to sort receivables and payables items into periods. Problem: Company C900’s accounting staff wants to be able to classify receivables and payables in the G/L accounts in periods for proper disclosure in the financial statement. Your task as FI consultant is to define sort method and adjustment accounts for regrouping receivables and payables for receivables/payables due within one year and receivables/ payables due after one year. Define Sort Methods To define sort methods for receivables, follow this menu path: IMG: Financial Accounting (New) ➤ General Ledger Accounting (New) ➤ Periodic Processing ➤ Reclassify ➤ Transfer and Sort Receivables and Payables ➤ Define Sort Method and Adjustment Accts for Regrouping Receivables/Payables. Or use transaction code OBBU. The Change View “Sort Methods”: Overview screen is displayed. This is where you start customizing. Click the button to go to the screen where you will specify the periodic interval and description for your receivables/payables periodic interval (Figure 14-32). Figure 14-32. The initial periodic interval screen Double-click the Receivables folder. In the Interval field, enter C900, and in the Description field, enter Receivables/Payables Regroup. ■■Note We recommend that you use company code as the sort methods interval in this exercise, because this will enable you to trace your sort method to your company code. This is important, especially when you have more than one company code. Save your configuration. Period Intervals for Receivables The next step is to create the periodic intervals for receivables due within one year and receivables due after one year. To create the periodic intervals for recevables, select the periodic interval (C900) that you defined earlier. Since you are sorting receivables in this exercise, double-click the folder from left pane of the screen. The Change View “Receivables”: Overview screen is displayed. Click the button to go to the New Entries: Overview of Added Entries screen to create the periodi intervals for receivables (Figure 14-33). 252
Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable Figure 14-33. Creating periodic intervals for receivables Update the following fields: From: Enter 0 for receivables due within one year and 1 for receivables due after one year. Time Unit: You have three options to choose from: Day, Month, and Year. Using the drop-down arrow, select Year for each field. This will classify the receivables on a yearly basis. Description: Enter the descriptions for each interval: “Receivables due within 1 year” and “Receivables due after 1 year”. Cust.Pstg: When you click the Customer Posting checkbox, the system will classify receivables based on your interval specifications. Vend.Pstg: When you click the Vendor Posting checkbox, the system will classify payables based on your interval specifications. G/L Posting: When you click the G/L posting checkbox, the system will classify postings to the G/L account based on your interval specifications. Click the Enter button on the top-left side of the screen to confirm your entires and save your work. Periodic Intervals for Payables Next, you need to define the periodic intervals for payables due within one year, payables due between one and five years, and payables due after five years. To create the periodic intervals for payables, select the periodic interval (C900) you defined earlier in Figure 14-32 and double-click the folder on the left pane of the screen. The Change View “Payables”: Overview screen is displayed. Click the button to go to the New Entries: Overview of Added Entries screen, where you’ll create the periodic interval specifications for payables. Update the screen using the data shown in Figure 14-34. 253
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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Chapter 3 ■ Document Control ■
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How to Display Number Intervals Cha
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Chapter 3 ■ Document Control that
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Chapter 3 ■ Document Control Figu
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Checking the Company Code Settings
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Chapter 7 Maintaining Currency Type
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Invoiced But Not Yet Delivered Chap
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Chapter 9 Defining the House Bank I
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Make Global Settings for Electronic
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Chapter 10 Defining Tax on Sales an
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Chapter 11 Customizing a Cash Journ
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Chapter 11 ■ Customizing a Cash J
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Set Up the Cash Journal Chapter 11
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Chapter 12 ■ Financial Statement
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Chapter 13 Integration of FI with O
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Material Management (MM) Chapter 13
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Execute Dunning Chapter 17 ■ End
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Chapter 19 Customizing New General
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Chapter 19 ■ Customizing New Gene
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Goods Rcvd/Invoice Rcvd Recon Not Y
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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