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Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable The customer account group screen is divided into two sections: General Data: Contains the account group name field, where you name your customer account group and the area where you specify if the account group is for a one-time customer. Field Status: Contains general, company code, and sales data. You can specify the field input status for each of these items (whether you want a field to be suppressed, required, or optional) during document entry. ■■Tip If you are creating a one-time customer account group, remember to select the One-Time Account checkbox in the General Data section of the Account Group Entries screen. Update the following fields: Account Group: Enter four characters for the account group key. This key will serve as your account group identifier. Name: Enter a short description that best describes your account group. For example, Domestic Customer, Foreign Customer, One-Time Customer, and so on. Click the Enter your account group. button on the top-left side of the screen to confirm your entries and then save ■■Note there is no specific standard for the name you use as your account group. We advise you to use an account name based on how your company classifies its customer-to-business partner functions. The Domestic Customer Account group that we used in this exercise is for illustration purposes only and is not a standard. Before continuing with this exercise, create two more customer account groups called Foreign Customer and One-Time Customer. Next, you learn how to maintain the field status group for your customer account group. The specification you make here determines the field input status for General Data, Company Code Data, and Sales Data. Maintain the Field Status Group for the General Data of the Customer Account Group First you will learn how to maintain the field status group for general data. From the Field Status section of the screen in Figure 14-1, double-click General Data from the list. The Maintain Field Status Group: Overview screen is displayed; it contains a list of items for general data (e.g. Address, Communication, and so on) that you can select from. To go to the screen where you will specify how the Address fields appear during document entry, select Address from the Select Group list and click the Details button on the top-left side of the screen. The Maintain Field Status Group: Address screen is displayed (Figure 14-2). This is where you maintain the Field Status for Address. The specifications you input here determine whether a given field is suppressed, required, or optional. Base your settings on your client’s requirements. In this exercise, we set the address fields to optional, because we consider the address field less important than items like reconciliation account and sort key. 206
Chapter 14 ■ Defining FI Accounts Receivable and Accounts Payable Figure 14-2. The Maintain Field Status Group – Address screen Set all items in the address field to optional (make sure that all the Optional Entry radio buttons are clicked) and then save your settings. Problem: To ensure that users enter important information during document entry, the accounting team has asked you to make the Reconciliation Account and Sort Key compulsory input fields. You modify the Reconciliation Account and Sort Key fields from the Company Code Data in the Field Status section of the Change View “Customer Account Group”: Details screen (see Figure 14-1). To carry out your specifications, double-click Company Code in the Field Status section of the screen. The Maintain Field Status Group: Overview screen comes up. This is where you maintain the field status for your input field. Select Account Management from the Select Group list and then click the Choose button on the top-left side of the screen or press F2 on your keyboard to go to the next screen, which is called Maintain Field Status Group: Account Management (Figure 14-3). From this screen, you specify the settings for the Reconciliation Account and Sort Key. Set the Reconciliation and Sort Key fields to required and all the other items on the screen to optional. This means that during the data-entry process, the system will require a Reconciliation Account and Sort Key be entered. Figure 14-3. The Maintain Field Status Group – Account Management screen ■■Tip Do not save your work yet, because you next learn how to use the Next Page button. 207
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■ Contents at a Glance ■Chapter
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■ Introduction Real-Time Three-Ti
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■ Introduction SAP FICO FICO stan
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■ Introduction Chapter 14 deals w
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Chapter 1 ■ Customizing Organizat
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Chapter 2 ■ Defining the Chart of
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Chapter 3 Document Control In this
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How to Display Number Intervals Cha
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Chapter 3 ■ Document Control that
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Chapter 3 ■ Document Control Figu
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Checking the Company Code Settings
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Chapter 7 Maintaining Currency Type
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Chapter 7 ■ Maintaining Currency
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Chapter 8 Defining Adjustment Accou
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Invoiced But Not Yet Delivered Chap
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Delivered But Not Yet Invoiced Chap
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Chapter 9 Defining the House Bank I
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Make Global Settings for Electronic
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Chapter 10 Defining Tax on Sales an
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Chapter 15 Defining the Dunning Pro
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Chapter 15 ■ Defining the Dunning
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Maintain Dunning Levels Chapter 15
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Maintain Minimum Amounts Chapter 15
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Determine Call-Up Functions Chapter
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Summary Chapter 15 ■ Defining the
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Chapter 16 ■ Customizing Special
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Chapter 17 End User - Accounting Do
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Chapter 17 ■ End User - Accountin
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Execute Dunning Chapter 17 ■ End
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Summary Chapter 17 ■ End User - A
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Chapter 18 ■ Customizing the Cont
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Chapter 19 Customizing New General
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Chapter 19 ■ Customizing New Gene
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Classify Document Types for Documen
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Appendix A Useful General Ledger Ac
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Appendix A ■ Useful General Ledge
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Goods Rcvd/Invoice Rcvd Recon Not Y
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index G/L accounts (cont.) fiel
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents ■Chapter ■ 15: Def
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■ Contents Accounts Payable—Doc
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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