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Chapter 17 ■ End User - Accounting Document Posting
Holding and Parking Documents
During document processing, some information that’s needed to complete a transaction may not be readily
available. As a result, the document cannot be posted properly. The important thing about SAP is that it
gives you the flexibility to save incomplete documents without performing proper FI posting. In other words,
you don’t have terminate your processing; you can come back later to complete the document and perform
proper FI posting when you have the information required to complete the document. You can post it later
without having to interrupt your document processing.
In SAP ERP, there are two ways to save an incomplete document without performing proper FI posting:
• Holding documents: This process allows incomplete documents to be held in the
system temporarily until the document is completed. In this case, the document
being held is not available for evaluation. That means no account balance is updated
and no document number is assigned.
• Parking documents: Parked documents are just an extension of held documents.
Incomplete documents can be saved temporarily for further processing at a later time.
Unlike withheld documents, when a document is parked, the document is available
for real-time evaluation. Like held documents, parked documents can be completed
at a later time to form part of a completed financial accounting posting. Parked
documents can be deleted like held documents when they are no longer required.
You can perform document parking for vendor accounts (this includes invoices and credit memos),
for customer accounts (this includes invoices and credit memos), and for G/L accounts.
Holding Documents
Problem: Company C900 Plc’s accounting clerks have heard of the hold document
function, but they are not sure exactly how it works.
Your task is to explain to the account clerks how to perform document holding without
having to terminate the document processing.
In this exercise, let’s assume that you are not sure which general ledger account to use when entering a
customer invoice and you want to use the hold function until you find out which G/L account to use. To go to
the customer invoice input screen, follow this menu path: Accounting ➤ Financial Accounting ➤ Accounts
Receivable ➤ Document Entry ➤ Invoice. Or use transaction code FB70. The Enter Customer Invoice:
Company Code C900 screen is displayed (Figure 17-11).
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