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Chapter 6 ■ Clearing Open Items
From Account/To Account: Specify the account range for each activity type
for internal and external number range assignments. For internal number
assignments, use the range 0 to 99999999999. For external number range
assignments, use the range A to Z.
Criterion 1-3: Define the criteria for open item clearing in the Criterion 1,
Criterion 2, and Criterion 3 fields.
■■Note
Criterion 1 is the technical field ZUONR for an assignment number. Criterion 2 is the technical field
GSBER for a business area. Criterion 3 is the technical field VBUND for a trading partner.
Click the Enter button at the top-left of the screen or press Enter on your keyboard to confirm that
the system accepts your entries. Then click save to save your customizations.
In the next activity, you will look at how to assign G/L accounts for automatic clearing. This is an
important aspect of the customization process, as it gives you the opportunity to see how the G/L accounts
you have created are assigned in the system to automatic posting.
Create Accounts for Clearing Differences
Chapter 4 looked at the three levels of tolerance represented in SAP ERP, namely:
• Tolerance groups for G/L accounts
• Tolerance groups for employees
• Tolerances for customers/vendors
You have also defined limits for acceptable payment differences during posting by setting the maximum
amount per document that is permitted for posting, the maximum amount employees are authorized to
post per open item in a customer/vendor account item, and the maximum cash discount an employee
is permitted to grant to business partners. During account clearing, the system will check the tolerance
groups to ascertain if the differences are within acceptable limits and automatically post the difference to
predefined accounts.
■■Note
refer to “Appendix A - Chapter 6 - Accounts for Clearing Differences” for the G/L accounts you need
in order to complete this activity’s customizations.
In this activity, you will create and assign G/L accounts’ posts payment differences. To begin the
customization process, follow this menu path: IMG: Financial Accounting (New) ➤ General Ledger
Accounting (New) ➤ Business Transactions ➤ Open Item Clearing ➤ Clearing Differences ➤ Create
Accounts for Clearing Differences. You can also use the transaction code OBXZ.
The Enter Chart of Accounts dialog box pops-up. Enter your chart of account key in the Chart of
Accounts field and click Enter at the bottom of the screen or press Enter on your keyboard. The
Configuration Accounting Maintain: Automatic Posts – Rules screen is displayed (Figure 6-3). This is where
you set the automatic posting rules to determine if accounts are posted as debits or credits and also where
you include tax codes with your account assignment.
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