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Chapter 2 ■ Defining the Chart of Accounts Figure 2-5. Assigning a chart of accounts to a company code ■■Tip You have the option of assigning additional charts of accounts to your company code based on specific reporting needs. For example, if you want to provide a consolidated corporate report, assign a group chart of accounts to your company code with the operational chart of accounts. Likewise, if your goal is to provide country-specific reporting needs, you can assign a country chart of accounts to your company code. Enter your chart of accounts in the Chrt/Accts field and then click the Enter button on the top-left side of the screen to confirm your entries. Finally, click the Save button to save your chart of accounts. The next step is to define the account groups for the chart of accounts you just created. Account groups allow you to classify the G/L accounts that you will be creating in Chapter 5 into the right categories and assign the appropriate number ranges. Define Account Group A chart of accounts holds a large number of account types, and they determine how G/L accounts are created in SAP ERP. For proper management, accounts are systematically classified into appropriate account groups by grouping accounts with similar tasks together in the same general ledger. For example, all G/L accounts related to revenue are grouped together and assigned the same number range (array of numbers assigned to an object). G/L accounts belonging to account groups such as Liabilities, Expenditure, and Assets are also grouped together in the appropriate group and number ranges. Figure 2-6 illustrates how account types are classified into account groups. For example, the number range 1–1000 is assigned to the Asset account group, and related account types like Land & Building, Furniture & Fittings, and Motor Vehicles are treated as assets in accounting. Likewise, the number range 1001–2000 is assigned to the account group Revenue, and it contains related account types like Sales, Interest Received, and Other Income. Finally, the number range 2001–3000 is assigned to the account group Expenditure, and it contains account types like Salaries, Office Supplies, and so forth. 32
Chapter 2 ■ Defining the Chart of Accounts Number Range Account Group Account Types Land & Building 1-1000 Asset Furniture & Fittings Motor Vehicle Sales 1001-2000 Revenue Interest Received Other Income Electricity 2001-3000 Expenditure Salaries Office Supplies Figure 2-6. How account types are classified within account groups Why are account groups important? There are two main reasons: • They determine the number ranges assigned to an account when creating a G/L account. • They determine the screen layout for creating G/L accounts in the company code area. In this activity, instead of creating your own account groups, you will copy some of the predefined account groups from the INT chart of accounts supplied by the system. INT stands for international chart of accounts. These are universal charts of accounts supplied by SAP. They are not company code-specific; you can use them across company codes. ■■Note You can create your own account groups or copy the account groups that meet your requirements from the predefined list and then modify them to meet your needs. 33
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Posting Residual Items Chapter 17
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Display Account Balances Chapter 17
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Appendix B ■ Some Useful Transact
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■ index Automatic postings, MM mo
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■ index Display actual cost line
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■ index Posting rules (cont.) G/L
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SAP ERP Financial Accounting and Co
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This book is dedicated to God Almig
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■ Contents Opening and Closing Po
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■ Contents Prepare Automatic Post
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■ Contents Step 3: Assign FSV Nod
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■ Contents Document Types 441 Def
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About the Author Andrew Okungbowa i
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