1996 Swinburne Higher Education Handbook

a
Policy and Procedures on
Deferment,
Higher Education Division
Preamble
This policy applies to all courses offered by the Division of
Business, Humanities and Social Science and by the Division
of Science, Engineering and Design, with the exception of
the Bachelor of Information Technology and any course
which may be specified by the appropriate Divisional
Manager.
Deferment of an offer
Deferment applies to students who have received an offer
of a place in a course offered by a Division but who have
not formally enrolled. Students who have deferred their
offers will have a place held for them for twelve months, but
they are not considered to be a student of the Division.
Deferment is NOT automatic. Applications must be in
writing to the appropriate Divisional Manager and received
E on or before the end of the period for accepting offers. Each
2 application will be considered on its merits. Students who
L
have been granted deferment will be informed in writing by
f the Division concerned.
d
f Deferment is not normally permitted for Postgraduate
2. 3 courses.
If a student who has been granted a deferment enrols in
another higher education course, the offer of a reserved
place at Swinburne University of Technology may lapse.
Procedures
Students must apply to defer acceptance of their offer on an
Application to Defer form on or before, the scheduled day of
enrolment. An offer lapses after this time and cannot be
deferred. Students applying to defer offers after the scheduled
enrolment dates should be advised to re-apply.
- -
Deferment may be granted for a maximum of two semesters,
regardless of whether the student has been accepted on a
full-time or part-time basis. Students wishing to extend their
period of deferment should be advised to re-apply for
admission to the course when they are ready to commence
study.
Policy and Procedures on
Leave of Absence,
Higher Education Division
Preamble
This policy applies to all courses offered by the Division of
Business, Humanities and Social Science and by the Division
of Science, Engineering and Design, unless otherwise
specified by the appropriate Divisional Manager.
Leave of Absence
Leave of absence is available only to currently enrolled
students and refers to a period of approved absence from
the course. Students on leave of absence are considered to
be students of their enrolling Division, but would not
normally be entitled to concessions available to currently
enrolled students.
Procedures
Students must apply for leave of absence using the LOA/
Withdrawal form. While students can apply at any time
during the semester, applications received after the HECS
census date will incur a HECS liability and may incur
academic penalties depending upon the reasons for the leave.
Students who have been granted leave of absence will be
eligible for a refund of their General Service Fee only if their
application is received prior to 31 March for semester one or
31 August for semester two.
Applications for leave of absence immediately following a
period of deferment will not be approved. Students must
normally have been studying for at least two semesters
before applying for leave of absence.
Students are eligible to apply for the equivalent of two
semesters leave. Students who change their status from fulltime
to part-time will be permitted to take leave only if any
leave taken as a full-time student has not exceeded two
semesters.
Requests to exceed the maximum amount of leave of absence
must be made in writing to the appropriate Divisional Manager
and considered by the Divisional Board.
Statement to Students on
Confidentiality of Personal
Information
"This is a statement of the University's obligations in
relation to the personal information which we hold about
you.
You are entitled to protection of your privacy, as are staff
and others who might have dealings with the University.
Privacy considerations apply to a great deal of information
the University may hold about you, including factual data
academic progress (course details, examination results,
evaluation and assessment and academic standing) and
personal welfare (emergency contacts, financial matters,
etc.).
Staff of the University may require access from time to time
to personal information about you in your interests. To the
extent that this information is private, the University will
restrict access to those staff who may need the information
in order to carry out their responsibilities in your personal
andlor academic interests as a student of the University.
The University will not disclose personal information about
you to other students, to people outside the University (other
than in accordance with any legal or academic obligation) or to
staff who have no need of access to the information, unless you
tell us, in writing, that you have given permission.