1996 Swinburne Higher Education Handbook

students. In the normal course of
events. re-enrolment in the next
semestedyear will be required and
no final result will be issued until
the end of that semestedyear.
12.5 Publication and withholding certification
12.5.1 Except by resolution of the awarding
Divisional Board or as provided in
Section 12.5.6, the final result of
assessments in a subject shall be
published not later than three weeks
from the end of the examination
~eriod nearest to the conclusion of the
subject. In the case of a Divisional
Board resolving to publish results after
the normal publication period
Academic Board shall be advised of the
~roposed publication date and the
reasons for the later publication.
12.5.2 The Academic Registrar's
Department is the only official
source for the publication and
certification of results.
12.5.3 Official publication of results shall
be by display in a ~re-desi~nated
place on the University campus on
the date or dates announced by the
Academic Registrar for the release of
that particular semester's or year's
results for each Division.
12.5.4 Because of the possibility of
mishearing information university
staff are not permitted to provide
results over the telephone.
12.5.5 A certificate of final results for the
particular semester will be produced
by the Academic Registrar's
Department and mailed to every
enrolled student within four weeks of
the publication of results.
12.5.6 No certification of current or past
academic results will be produced or
made available to any student or
previously enrolled student or to
any other person on behalf of a
student or previously enrolled
student of the university who:
a) has failed to return outstanding
materials borrowed from the
university Library;
b) has failed to meet outstanding
financial commitments to the
University.
These conditions apply after notice
to that effect had been issued by the
University to the student at the
address most recently recorded in
the University records for that
particular student.
12.6 Viewing of examination scripts
Within 30 days of the publication of the
final result for a subject, any student may
view hidher examination script and marks
for each question by applying to the
appropriate School or Division office or
convener. After this time normal Freedom
of Information (FOI) requirements will
apply until examination answer scripts are
destroyed according to Public Records
Office procedures (see Section 4, Retention
of Assessed Work).
12.7 Amendment to results
Any amendment to a result (whether
finalising a deferred result or altering a
published result) which is submitted within
two months of publication of the original
result, may be approved by the Pro Vice-
Chancellor of the awarding Division as
Chair of the Divisional Board. A Result
Amendment form shall then be forwarded,
via the Divisional Manager to the Divisional
Board which shall note the reasons for the
amendment. The Divisional Office will
action the amendment and forward the
Result Amendment form to Student
Administration for publication.
12.8 Late submission for amendment of results
Where a Result Amendment, other than
finalising a result for which an extension of
time to complete has been granted under
section 12.3.3 or 12.4, is submitted more
than two months after publication of the
original results, the alteration must be
approved by the awarding Divisional Board
before the Result Amendment form is
forwarded via the Divisional Manager and
the Divisional Office to Student
Administration for publication.
Special consideration
13.1 A student whose work during the academic
year or whose performance in an
examination or other assessment has been
affected by illness or other serious cause may
apply on the appropriate application form
to the Divisional/School Office for special
consideration by the subject panel
concerned.
13.2 Applications should be lodged at the
appropriate Divisional/School Office either
immediately following the occurrence, or not
later than midday on the third working day
after the day of the examination or assessment
deadline. An application for special
consideration must be supported by
appropriate evidence, such as a medical
certificate or letter from a student counsellor,
etc. Such evidence may be submitted by a