1996 Swinburne Higher Education Handbook

18.4 The Head of School (or Pro Vice-
Chancellor) will meet, within ten working
days, with the student (or representatives of
the group of students) in an attempt to
clarify and resolve the issue.
18.5 With the agreement of the student, the Head
of School (or Pro Vice-Chancellor) will meet
informally with the appropriate member(s)
of staff concerned with the issue and submit
in writing to the staff member(s) concerned
and the Pro Vice-Chancellor of the Division,
details of the meeting and the outcome. A
letter of advice shall also be sent to the
student.
18.6 If the student is not satisfied with the
resolution ~roposed under section 18.5, the
student may appeal to the Academic Registrar
within ten working days of the date of the
advice received under section 18.5.
Such appeals must be lodged in writing with
the Academic Registrar within ten working
days of the date of receipt of the letter of
advice. The letter of appeal shall follow the
format described below:
Academic Registrar
Swinburne University of Technology
P 0 Box218
Hawthorn 3122
I hereby lodge an appeal in respect of [insert
matter for appeal]
advised by letter to me dated -I-/- .
The grounds of appeal are (insert here a
summary of those matters which you wish
to put forward in support of your appeal).
Signature
Date
Print Surname
Print given
names
Student Identity
number
Telephone
number
Address for
notices
18.7 Where the Academic Registrar or nominee is
not satisfied that the basis for appeal has
been clearly stated, he/she shall seek further
clarification in writing from the appellant.
The appeal may not be rejected at this point
but must proceed ultimately to the Appeals
Committee.
18.8 The Academic Registrar will refer the matter
to an Appeals Committee comprising
a) the Vice-Chancellor's nominee who
will act as Chair;
b) President of the Student Union or
nominee; and
c) a member of the academic staff of
the Higher Education Division of
the University chosen by the Chair
of Academic Board. The person so
chosen shall be from a School other
than that in which the student has
been taught.
Representation of both genders
should be attempted wherever
practicable and achievable.
The Academic Registrar (or
nominee) will attend and act as
Secretary
18.9 The written report compiled by the Head of
School under section 18.5 will be forwarded
by the Head of School to the Chair of the
Committee.
18.10 The student or a representative of the
Division may submit any other written
material to the Committee in support of
their case. Any additional evidence so
provided shall be copied to the other party
or parties in the appeal.
18.11 The student must be given at least five
working days' notice in advance of the date,
time and venue of the appeal hearing.
18.12 Students invited to attend a meeting of the
Committee, may be represented by an
advocate who may not be a member of the
Appeals Committee.
18.13 The Appeals Committee shall investigate the
matter in the following manner.
18.13.1 The Committee will meet within
fifteen working days of the date the
formal appeal is made to the
Academic Registrar.
18.13.2 It will consider all written
documentation including the written
statements of the student and staff
member and the written statement
of any witnesses.
18.13.3 The student and a representative of
the Division separately must be
given the opportunity to appear
during the course of the hearing.
18.13.4 The Committee may call before it
the student and other parties
considered appropriate by the
committee.
18.13.5 Committee decisions should be
reached through a majority vote.
18.14 The actions available to the Appeals
Committee shall include:
a) dismissing the case;
b) upholding the case, and finding that
the student has been placed at a
disadvantage and instructing the