1996 Swinburne Higher Education Handbook

Detailed information on the extent of credit transfer and
specific additional requirements which would attract
maximum credit will be contained in the divisional
brochures. In addition, a Credit Transfw Guide for the whole
University is available from the Information Office, Student
Administration Office and within schools.
Students currently in the TAFE Division of the University
are able to lodge a direct application for entry to Higher
Education Division programs.
Semester address for
correspondence
Throughout the year information regarding HECS,
examination results and other special notices are sent to
students.
Students must provide a correct address otherwise they may
jeopardise their chances of meeting deadlines and observing
other special requirements.
If a student changes an address an Amendment to Personal
Details form must be completed and lodged immediately at
the Divisional Office.
Identity cards
When on campus, all enrolled students are required to carry,
and to produce on request of a member of staff, the
photographic identity card issued to them.
The card, which has a maximum life of four years, must be
presented for update/validation for the forthcoming year on
re-enrolment.
The card includes the authorisation for borrowing from the
Swinburne Library.
A student who loses an identity card should notify the
library as soon as the loss is detected. Cardholders are, under
library rules, responsible for any transaction made on the
card up to the time of notification of the loss. A replacement
card can be issued at the Student Administration Enquiries
Office for a fee of $10.00.
Amendments to enrolments
Withdrawing from subjects
A student may withdraw from a subject or unit without
penalty of failure up to the dates shown below:
(a) for subjects concluding at the end of the first semester
31 March 1996 or
(b) for subjects concluding at the end of the second
semester
31 August 1996
A withdrawal made after the dates set out above will result
in a fail being recorded on the student's academic record (the
symbol NWD - not pass because of late withdrawal - will
appear).
A student who believes that the failing result NWD should
not be recorded must obtain the specific approval of the Pro
Vice-Chancellor of the division concerned, and the
Academic Registrar.
Circumstances supporting the application must be set out on
the Amendment to Enrolment form on which the approval
for the withdrawal is sought.
If, as a consequence of withdrawing from a subject or
subjects, a student changes from full-time to part-time status,
a refund of a portion of the general service fee will be made
only if the withdrawal is made before 31 March 1996 for
semester one, or for semester two, before 31 August 1996.
Adding subjects
No subject may be added to a student's enrolment without
the approval of both the teaching and the awarding schools.
Students should be aware that some divisions have
restrictions on the period during which subjects can be
added.
Notwithstanding any divisional rules, after 31 March 1996
(for subjects concluding at the end of the first semester) or
31 August 1996 (for subjects concluding at the end of the
second semester) an amendment will be permitted only
where special circumstances exist and the approval of the
Pro Vice-Chancellor of the division concerned and the
Academic Registrar has been given. A penalty fee of $50 per
subject, up toa maximum of $250 per semester, may apply
to students adding subjects after the census date.
Note: This penalt-yfee would be in addition to the late
enrolment fee where applicable. (Refer Zate Enrolment /
Payment Fee?
Students should note that the addition of subjects may result
in a change from part-time to full-time status. In such
circumstances the amendment will only be recorded when
an amount of money being the difference between the parttime
and full-time general service fee paid has been paid. It is
the responsibility of students to ensure that they are aware
of any additional fees required and to arrange for their
payment.
Amendments to personal details
A student who changes his or her name, address or place of
employment should complete an Amendmt to Persunal
Details form which is available from the Student
Administration Enquiries Office or the Divisional Office.
Students recording a change of name will be required to
produce legal documentary evidence (e.g. marriage certificate,
statutory declaration, deed poll certificate) in addition to
completing an Amendment to Personal Details form.
Confirmation of University records
The University recognises that errors can be made in the
transcription of enrolment details from original copies of
enrolment forms to the computer-held files. It also realises that
such errors can cause a great deal of inconvenience to students
(and staft) if not detected.
Students are therefore asked to check their confirmation of
enrolment report at the time of enrolment.
Students who do not check their confirmation of enrolment
report, or who do not by the due date notify the Divisional
Office of any errors existing in the records, will be required to
pay a substantial fee for each amendment to be made. (See
'Adding Subjects')