NATIONAL ALUMINIUM COMPANY LIMITED - Rites

4.0 CLARIFICATION OF BIDDING DOCUMENT AND PRE-BID MEETING
4.1 Bidder shall examine the bidding document thoroughly in all respect and if any conflict, discrepancy,
error or omission is observed, bidder may request clarification within the cutoff date and 3 weeks
prior to the bid closing date. Such clarifications request shall be addressed to the following:
GM (Projects), RITES Ltd.,Regional Project Office, Bhagwan Tower(1 st Floor), Cuttack Road,
Bhubaneswar -751006, Phone:-0674-2575493, Fax:0674-2575284, E-mail : bbsrpo@rites.com
4.2 Any failure by bidder to comply with the aforesaid requirement shall not excuse the bidder, after
subsequent award of contract, from performing the work in accordance with the contract.
4.3 Response to queries/ clarifications raised will be sent as expeditiously as possible. The response
shall not form part of the bidding document unless issued as an addendum/ amendment.
4.4 Bidders are expected to resolve all their clarification/ queries to the bidding document and submit
their bid in total compliance to biding document without any deviation/ stipulation/ clarification.
4.5 PRE-BID MEETING
The Tenderer or his official representative is invited to attend a pre-bid meeting which will take place at
the Office of General Manager(Project), CPP, Nalco,Angul on 10.09.2012 at 10.30 hours.
The Tenderers are required to submit any question on issues relating to the tender, in writing or by
telefax or by E-mail so as to reach general Manager(Project), RITES Ltd.,Regional Project Office,
Bhagwan Tower(1 st Floor), Cuttack Road,Bhubaneswar -751006 not later than 3 (three) days before
the date fixed for the meeting.
The purpose of the meeting will be to clarify the issues raised and to answer supplementary questions
on such issues.
Minutes of the meeting including the text of the questions raised (without identifying the source of
enquiry) and the responses given will be uploaded on RITES website. Any modifications of the
Tender Document which may become necessary as a result of the Pre-bid Meeting shall be made
exclusively through the issue of an Addendum / Corrigendum and not through the Minutes of the Pre-
Bid Meeting. The Minutes of the Meeting as described above and the Addendum / Corrigendum, if
any, will be uploaded on RITES website only.
Non-attendance at the Pre-bid Meeting will not be a cause for disqualification of a tenderer.
5.0 AMENDMENT OF BIDDING DOCUMENT
5.1 At any time prior to the bid due date, NALCO / RITES may, for any reason, whether at its own
initiative or in response to a clarification requested by a prospective Bidder, modify the Bidding
Document and issue amendment in the form of Addendum.
Annexure II, Special Instructions to Bidders Page 6 of 9