NATIONAL ALUMINIUM COMPANY LIMITED - Rites

y Cable or Telefax but must be followed by a signed confirmation copy dated not later than
the deadline for submission of bids.
9.2 No bid shall be modified subsequent to the due date & time or extension, if any, for submission
of bids.
9.3 No bid shall be allowed to be withdrawn in the interval between the deadline for submission of
bids and the expiration of the period of bid validity specified by the Bidder. Withdrawal of a bid
during this interval shall result in the forfeiture of Bidder’s Earnest Money Deposit .
10.0 OPENING OF UN-PRICED BIDS
10.1 Un-priced part of the Bid shall be opened in the RITES, Bhubaneswar Office, in the presence
of Bidder’s representatives (duly authorized by a competent person and having the Letter of
Authority who choose to attend, on date, time as mentioned in the Instructions to Bidders. The
Bidder’s representatives, who are present, shall sign a register evidencing their attendance.
Bidders’ whose bids are not opened for any reason, including non-receipt of original Earnest
Money Deposit, will not be allowed to be present during bid opening.
10.2 The Bidder(s) names, modifications, bid withdrawals and the presence or absence of the
requisite Earnest Money Deposit and such other details as the NALCO/RITES, at its discretion,
may consider appropriate will be announced and recorded at the time of opening of un-priced
bids as specified in the Instruction to Bidders/ Tender Documents.
11.0 OPENING OF PRICE BIDS
11.1 Bidders’ found to be substantially responsive a n d t e c h n o - c o m m e r c i a l l y a c c e p t a b l e
will be advised of date & venue for the priced bid opening. Bidders may depute their
authorized representative, along with letter of authority to attend price bid opening. The price bids
of those Bidders determined to be not substantially responsive will be rejected and will not be
called for price bid opening.
The Bidder’s names, bid prices, modifications and bid withdrawals and such other details as the
Consultant, at its discretion, may consider appropriate, will be read out at the time of opening of
priced bids of technically and commercially acceptable Bidders.
12.0 COMPARISON OF BIDS
12.1 The Consultant will evaluate and compare bids previously determined to be substantially responsive
pursuant to the provisions of the Bidding Document.
12.2 Arithmetical errors will be rectified on the following basis:-
If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and the total price will be
corrected. If there is a discrepancy between the total amount and the sum of total prices, the sum
of the total prices shall prevail and the total bid amount will be corrected. Further, if there is a
Annexure II, Special Instructions to Bidders Page 8 of 9