Whitman Elementary - Tulsa Public Schools

Core Goal: Financial Sustainability
Key Issues
TPS interest earnings vs. industry indicators
1. Provide support, evaluate recommendations, and implement decisions based on results of
Curriculum & Instruction Implementation Audit.
2. Continue to emphasize the importance of reducing and managing the district’s utility costs.
3. Implementation of new position control system that will streamline the staffing allocation
process.
4. Savings from solicitation activities may be calculated in a variety of ways and we are
evaluating a national initiative in public procurement to standardize on methodology. A
consistent measurement must be identified and manual tracking initiated as there is no
automated mechanism available to collect this data. Data will be only representative as not
all transactions flow through Finance before they are substantially complete. Staffing and
process are challenges.
Strategic Objective B
Effectively manage fiscal resources in compliance with internal and external accountability
requirements and deliver the highest quality financial services to all stakeholders.
Progress and Accomplishments
‣ Received national awards for excellence in financial reporting from the Association of School
Business Officials International (ASBO) and Government Finance Officers’ Association (GFOA); each
for the third consecutive year.
‣ Implemented a new financial reporting system to provide enhanced reporting and monitoring
capabilities. The new system allows users to have real time budget and expense reports along with
the ability to “drill down” to transactional data. The system is a fully integrated Finance/Human
Capital product, which will reduce redundancy of data entry and provide improved internal controls.
‣ The District’s annual audit for 2009-10 reported no instances of material weaknesses and no
questioned costs.
‣ All monthly and annual financial reports and budget documents are available on the District’s web
page.
Measures of Success – results data not available
Fund Balance – General Fund as a % of General Fund revenue
% vendor invoices paid on time
% recurring items on auditors management letter
% accounts receivable for non grant district billing over 60 days
% payroll processed correctly
Preliminary Results
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