Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Chapter 5
Calculate Averages
How Are Averages Calculated
Specification
VIEW LOG
Description
This option should be used after calculating averages in order to see
whether the process was successful for all students, and if not, why
averages did not calculate for some students. Note that each time you
calculate averages, a new log will generate, overwriting the old one.
The Calculate Averages log is a helpful tool for diagnosing problems
that prevent averages from being calculated for particular students.
See the sample log on page “Reading the Log” on page 5-15.
NOTE: The View Log window contains a FIND option that can be used
to quickly locate information on a particular student.
After choosing how you would like to calculate averages, you will be
asked if you have backed-up. Remember, that although it’s not
required by the program, it is advisable to backup your data before
calculating averages. Should you calculate averages incorrectly, you
can:
• Restore from backup, or
• Set Specification 2) REPLACE EXISTING GRADES to Yes and
recalculate averages
How Are Averages Calculated
The following rules are followed in calculating averages:
• Any non-weighted column will not even be looked at. A non-weighted column is one
for which you have assigned a weight of 0%.
• Unless you have changed the REPLACE EXISTING GRADE option in the main
window to Yes, any grade already in the column for which the average is being
calculated will not be overwritten, and the course will be skipped.
• If any grade is in the Final column and the Final Average is not the average being
calculated, the course will be skipped. For example, if the student has been
withdrawn, a W will be in the Final column and a midyear average will not be
calculated. As another example, assume that a final grade had been given for a quarter
course meeting during the 1st quarter. Because there is a grade in the Final Grade
column, the average will not be calculated. The “Final” column is considered to be
the right-most column on your report card that has been defined as a SEMESTER or
FINAL column. See “Customize Report Card Columns” on page 1-5.
• If a grade of I, W, WP, or WF appears in any of your weighted columns, that grade
will become the average. A weighted column is one that was not given a weight of
0%. For example, when calculating the midyear average based on grades in the 1st
and 2nd marking periods, if a student has an I as the 1st marking period grade and an
A as the 2nd marking period grade, the I will become the midyear average. As another
example, assume that you are calculating a midyear average based on the 1st and 2nd
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