Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Chapter B
Scan Students' Schedules
The Actual Scanning Of The Request Forms
STUDENT NUMBER ERROR
After a form has been successfully scanned, the scanner sends the data from that form
to the computer. If you have inserted the wrong type of form, if the data received by the
computer is garbled, or if the computer can't read the student number information from
the form, the computer will buzz and inform you of the problem. You will be instructed
to remove the last scan form that passed through the scanner from the collection bin and
then press the G key on the computer to continue the scanning process. If the sheet that
caused the problem is a proper form, it may later be re-scanned with the next batch of
forms.
A STUDENT NUMBER error may result from the printer ribbon not being dark enough
when the student numbers were pre-printed. Alternately, the student number marks may
not be in the center of the bubbles. The forms may be able to be successfully scanned if
you darken these marks with a #2 pencil.
(When a student number error occurs, the computer stops the scanning process and
instructs you to remove the last form because it can't identify the form in order to later
tell you which forms were bad.)
Resolving Errors
Once the computer has successfully received the data from the scanner and has
identified the student from the student number, it then tries to make sense of the bubbled
information on the form. This is called the resolving process. If there are any invalid
entries, it prints them on the printer as error messages. When the computer finds the first
error on a form, it stops the resolving process, prints the error on the printer and goes to
the next form. After all of the forms have been scanned, you should pull the forms with
errors, correct the errors and re-scan the form. If there are no errors, the printer will
record that the form was successfully scanned.
Possible errors are:
• ILLEGAL MULTIPLE MARKS:
Two or more bubbles in the same column have been filled in. You will be told which
course or section contains the illegal multiple marks.
• REQUEST #1 IS BLANK:
The computer stops reading courses when it comes to the first blank course. If course #1
is blank, it has not read any courses.
• ILLEGAL COURSE NUMBER:
A course number that does not exist has been requested.
• ILLEGAL SECTION NUMBER:
A section number that does not exist has been requested.
• BLANK DIGIT:
B-4 Report Cards Manual