Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Chapter C
Transfer Credits & GPA
Introduction
Introduction
Transfer credits and GPA information from the current school year to the next school
year.
NOTE:
This process should be used every year by every school.
It is only necessary to use this program if you are using Report Cards Plus AND you
started the scheduling process before the end of the previous school year AND the
previous school year has ended.
For example, assume that it is the end of June and the 2004-05 school year has just
ended. A few months ago you created a 2005-06 directory and have been using it to
schedule for the 2005-06 school year. However, you have done the following in the
2004-05 directory:
Updated students' career credits and GPA information.
Archived students grades into their archival files.
This program will be used to transfer these report card information from the 2004-05
directory to the 2005-06 directory. Once this information has been transferred, it will no
longer be necessary to use the 2004-05 directory. It can either be deleted from your hard
drive to free up space or it can remain so that it can be used in the future for such
purposes as printing the transcripts of graduating seniors who are not in the 2005-06
directory or looking up student's exact attendance records.
How to Archive Grades
The Transfer Credits & GPA feature of Report Cards Plus can archive grades in
preparation for printing transcripts. You do not have to perform these steps immediately
after installing Report Cards Plus; however, when you are ready to archive grades, you
should follow these instructions carefully.
NOTE:
The Archive program should NOT be used to archive students’ grades. The process of
archiving grades is now performed using the Transfer Credits & GPA program. Using the
Archive program in conjunction with the Transfer Credits & GPA program will result in
inaccurate transcripts. Although the Archive program is still available, it should only be
used in special circumstances under the recommendation of Technical Support.
Students’ courses and grades are stored in the report cards files for the current year.
When creating a new school year, the Beginning program creates an exact copy of the
previous year until you run the Beginning program. Running the Beginning program
promotes students up one grade level and deletes the courses and grades from the
previous year. See the Data Base Plus manual for more information on the Beginning
program.
The Beginning program can erase students' current courses and grades from the report
card files, but it does not erase their total career credits, quality points, and weight. In
other words, these totals will be updated at the end of each year, and will stay in
students’ report card files as they are promoted to the next grade level.
C-2 Report Cards Manual