Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Archive
Archive
Specification
UNARCHIVE
(continued)
Description
If you schedule your school for next year while using
ADMINISTRATOR'S PLUS for the rest of the current year, you will
have two active directories on your hard disk drive. If you have two
active directories and are using archival files, the following is an outline
of your end of the year tasks. For the following examples, assume that
you are using the 2004-05 directory for the current year and you are
scheduling for next year in the 2005-06 directory.
• In the 2004-05 directory, update students's final career credits and
GPA's.
• In the 2004-05 directory, print students' final report cards. Also use
the 2004-05 directory to print honor roll reports, transcripts, grade
distribution reports etc.
• In the 2004-05 directory, use the ARCHIVE program to copy this
year's report cards data into the archival file as “YEAR -1” and to
move all of the other data in the archival file back one year. This
program also takes the daily attendance data for the current year
and stores it in the archival files so that it may later be optionally
printed on transcripts.
• Sometime towards the end of the summer run the TRANSFER
CREDITS program in REPORT CARDS PLUS to transfer students'
updated career credits and GPA's as well as their archival files from
the 2004-05 directory to the 2005-06 directory.
NOTE: If in the future you want to be able to print transcripts for
graduating seniors in the 2004-05 directory and you have chosen to
archive one less year of school than the number of grades in your
school (i.e. you have chosen to archive three years in a four year
school), you will need to take some precautions before performing the
above steps. After you archive, year -1 data becomes the same as year
0 data and the oldest year's data gets erased. If you have set up
ADMINISTRATOR'S PLUS to keep enough archival years, you will
have no problem. You can tell the transcript program to print years -1
to -4 instead of years 0 to -3. If you have not specified enough years,
you must use the NEW FILES program in DATA BASE PLUS to
increase the number of years you archive.
Report Cards Manual 9-5