Administrator's Plus Report Cards Manual - Rediker Software, Inc.

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Chapter 8 Statistical Reports Update/Un-update GPA's & Credits Specification (Continued) 1) UPDATE BASED ON WHICH COLUMN(S) 2) WHICH YEARS Description • To update students' averages based on the semester grades, choose to update based on the SEMESTER column. • Because updating is being done based on one column, specifications #4-7 must be used to designated how different courses should be weighted. If your school has archival years, you will see the choices in the dropdown list when you click on this specification. The number of archival years is set in Database PlusNew Files Specifications (See the Introduction page I-13 for information on how to set the number of archival years.) This setting will determine how many archival years appear in the list above. Normally, you will update GPAs and credits each year based on the grades in year 0, which contains the current year's grades. In a YEAR 0 update, totals calculated on the current year's grades are added to the career totals as of the end of the previous school year. Assume you have just purchased Administrator’s Plus and have entered students' past grades into their archival files. (Negative years are archival years. For a senior, year -4 would be their grade 8 grades, year -3 their grade 9 grades, etc.) If you want to calculate students' career totals from scratch based on their past grades, first choose to update based on archival years -3 to -1. (We are omitting the grade 8 grades in year -4.) When updating is done on archival years, all career GPA data that may currently exist for students is automatically first set to zeroes. After updating based on archival years, you may then update based on YEAR 0 to add this year’s grades to the totals calculated with the archival grades. The same procedure must be used whenever you change a student's grade in an archival year. For example, if you manually change a student's grade in year -1, first update his GPAs based on the archival data. The top of page 0 in the View/Change/Add/Drop program will then show that student’s GPA for the archival data only. If you have already updated the student’s GPA and credits based on data in year 0, you must then re-update based on year 0 to bring that student's GPA information up-to-date. WARNING: Do NOT update GPAs and credits on archival years if you: 8-32 Report Cards Manual
Statistical Reports Update/Un-update GPA's & Credits Specification Description WARNING: Do NOT update GPAs and credits on archival years if you: • Changed any course information in the master course file, such as weight, credits and GPA factors since that student’s GPA and credits were originally calculated • Manually adjusted the student’s GPA information in View/Change/Add/Drop in one of the archival years being updated • Made any changes to the grade table in a previous year that would affect the student’s GPA and/or credits If any of these situations apply, it is recommended that you do NOT update based on archival data, because the newly calculated GPA may not match the old one. Instead, you should update the student’s GPA and credits in the previous year and use the Transfer Credits & GPA program to transfer the archival data to the current year. Then update in the current year to bring the GPA and credits up to date. 3) REPORT DETAIL You can choose to generate either a Summary or a Detailed Update Report. The report will print to the window and you can then choose to escape from the preview or press F9: PRINT to print the report to paper. The Detailed Update Report is very useful when you want to analyze one student’s GPA and credit calculation on a course by course basis. When updating all students in one or more grade levels, it is generally recommended that you keep this specification set to “Summary Report”, especially if you intend to print a hard copy of the report, as the detailed report tends to be quite lengthy. The percents entered into specifications #4 - #7 are used only if specification #1 has been set to update based on one designated column. When updating based on ALL CREDIT COLUMNS, you can ignore these specifications. Report Cards Manual 8-33
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Administrator’s Plus Report Cards
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About this Guide Included in this G
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Administrator’s Plus Report Cards
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Table of Contents Introduction Intr
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Report Cards Report Writer 7 Introd
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Transfer Credits & GPA C Introducti
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Introduction Introduction Introduct
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Introduction How to Archive Grades
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Introduction The Report Card Plus P
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Chapter 1 Customize RC Introduction
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Chapter 1 Customize RC GPA Factor T
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Chapter 1 Customize RC Customize Re
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Chapter 1 Customize RC Customize Re
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Chapter 1 Customize RC Editing Repo
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Chapter 1 Customize RC Entering Dep
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Chapter 2 Enter Courses Introductio
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Chapter 2 Enter Courses Master Cour
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Chapter 3 Entry Forms Introduction
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Chapter 3 Entry Forms Manual Grade
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Chapter 3 Entry Forms Grade Distrib
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Chapter 3 Entry Forms Grade Distrib
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Chapter 3 Entry Forms Enrollment Re
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Chapter 3 Entry Forms Master Course
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Chapter 3 Entry Forms Skills Grade
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Chapter 3 Entry Forms Skills Grade
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Chapter 3 Entry Forms Teacher Grade
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Chapter 4 Enter Grades Introduction
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Chapter 5 Calculate Averages Introd
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Chapter 5 Calculate Averages Specif
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Chapter 5 Calculate Averages How Ar
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Chapter 5 Calculate Averages How Ar
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Chapter 5 Calculate Averages Exampl
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Chapter 6 View/Change/Add/Drop Intr
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Chapter 6 View/Change/Add/Drop View
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Report Card Codes . . . . . . . . .
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Chapter 7 Report Cards Report Write
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Chapter 7 NOTE: Report Cards Report
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Chapter A Print Schedule Scan Forms
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Chapter A NOTE: Print Schedule Scan
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Chapter B Scan Students' Schedules
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Chapter C Transfer Credits & GPA In
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Chapter D Skills and Concepts Intro
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Chapter D Skills and Concepts Sampl
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E Edit Menu in View/Edit Letters/Re
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Prerequisites, 1-2 Preview Generate
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Appendix
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COURSE SECTION LIST If you have alr
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Blank Manual Grade Entry Form No Se
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Manual Grade Entry Form Students Al
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Manual Grade Entry Form With Previo
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SCANNER GRADE ENTRY FORM NUMERIC GR
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Pre-printed Report Card Form No oth
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Wide Report Card This is a sample w
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Narrow Report Card Although most sc
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CLASS RANK REPORT The class rank re
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TRANSCRIPT SORTED BY YEAR Only REPO
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Grade Distribution Report By Teache
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Teacher Enrollment Report This repo
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Appendix xxviii
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