Administrator's Plus Report Cards Manual - Rediker Software, Inc.

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Chapter 9 Archive Archive Specification UNARCHIVE: Description This option reverses Option #1. For example, it would copy YEAR -4 to YEAR -3, YEAR -3 to YEAR -2, and YEAR -2 to YEAR -1. It does not copy YEAR -1 to YEAR 0 because the data in YEAR 0 remained there during the original archiving with Option #1. If there was a power failure during the original archiving process, this option may NOT be used in lieu of restoring a backup because the original archiving was interrupted in the middle of the process. NOTE: When students' courses are archived, only the master course numbers are moved to the archival files and not the section numbers. When transcripts are printed, course names, credits, quality points and course lengths are found by using these master course numbers in the archival files and matching them up with what is currently in the master course list. Consequently, it is important that you do not change these items in your master course list unless you also want them changed for all of the students who may have those courses in their archival files. Only the report card columns that have been identified as ARCHIVAL columns will be archived. Option #2 in the Customize RC program is used to define which of your report card columns will be archived. Note that any codes in the “CR” column are automatically archived. The “CR” column is used to designate that a student has taken a course for half or no credit as well as if the course should count half or none towards GPA's.) The archival process also takes the daily attendance data for the current year and stores it in the archival files so that it may optionally be printed on transcripts.Therefore, it is important to finish entering all of the daily attendance before running the archival process. Lastly, the archival process takes the ID numbers of the teachers for each course and stores them in students' archival files. These STAFF ID numbers will only be used if you later decide to print teachers' names on the transcripts. If you do decide to print teachers' names, it is important that you do not remove STAFF members from your STAFF file as long as their ID numbers are in the archival files. NOTE: Backup before archiving your data. If there is a power failure or the archiving process aborts for some reason, you will have to restore your backup and redo the archiving process. 9-4 Report Cards Manual
Archive Archive Specification UNARCHIVE (continued) Description If you schedule your school for next year while using ADMINISTRATOR'S PLUS for the rest of the current year, you will have two active directories on your hard disk drive. If you have two active directories and are using archival files, the following is an outline of your end of the year tasks. For the following examples, assume that you are using the 2004-05 directory for the current year and you are scheduling for next year in the 2005-06 directory. • In the 2004-05 directory, update students's final career credits and GPA's. • In the 2004-05 directory, print students' final report cards. Also use the 2004-05 directory to print honor roll reports, transcripts, grade distribution reports etc. • In the 2004-05 directory, use the ARCHIVE program to copy this year's report cards data into the archival file as “YEAR -1” and to move all of the other data in the archival file back one year. This program also takes the daily attendance data for the current year and stores it in the archival files so that it may later be optionally printed on transcripts. • Sometime towards the end of the summer run the TRANSFER CREDITS program in REPORT CARDS PLUS to transfer students' updated career credits and GPA's as well as their archival files from the 2004-05 directory to the 2005-06 directory. NOTE: If in the future you want to be able to print transcripts for graduating seniors in the 2004-05 directory and you have chosen to archive one less year of school than the number of grades in your school (i.e. you have chosen to archive three years in a four year school), you will need to take some precautions before performing the above steps. After you archive, year -1 data becomes the same as year 0 data and the oldest year's data gets erased. If you have set up ADMINISTRATOR'S PLUS to keep enough archival years, you will have no problem. You can tell the transcript program to print years -1 to -4 instead of years 0 to -3. If you have not specified enough years, you must use the NEW FILES program in DATA BASE PLUS to increase the number of years you archive. Report Cards Manual 9-5
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Administrator’s Plus Report Cards
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About this Guide Included in this G
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Administrator’s Plus Report Cards
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Table of Contents Introduction Intr
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Report Cards Report Writer 7 Introd
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Transfer Credits & GPA C Introducti
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Introduction Introduction Introduct
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Introduction How to Archive Grades
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Introduction The Report Card Plus P
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Chapter 1 Customize RC Introduction
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Chapter 1 Customize RC GPA Factor T
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Chapter 1 Customize RC Customize Re
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Chapter 1 Customize RC Customize Re
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Chapter 1 Customize RC Editing Repo
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Chapter 1 Customize RC Entering Dep
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Chapter 1 Customize RC Maintain Gra
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Chapter 1 Customize RC Maintain Gra
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Chapter 2 Enter Courses Introductio
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Chapter 2 Enter Courses Master Cour
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Chapter 2 Enter Courses View/Edit S
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Chapter 3 Entry Forms Introduction
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Chapter 3 Entry Forms Manual Grade
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Chapter 3 Entry Forms Manual Grade
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Chapter 3 Entry Forms Grade Distrib
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Chapter 3 Entry Forms Grade Distrib
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Chapter 3 Entry Forms Enrollment Re
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Chapter 3 Entry Forms Master Course
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Chapter 3 Entry Forms Skills Grade
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Chapter 3 Entry Forms Skills Grade
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Chapter 3 Entry Forms Teacher Grade
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Chapter 3 Entry Forms Teacher Grade
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Chapter 4 Enter Grades Introduction
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Chapter 4 Enter Grades Entering Gra
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Chapter 5 Calculate Averages Introd
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Chapter 5 Calculate Averages Specif
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Chapter 5 Calculate Averages How Ar
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Chapter 5 Calculate Averages How Ar
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Chapter 5 Calculate Averages Exampl
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Chapter 6 View/Change/Add/Drop Intr
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Chapter 6 View/Change/Add/Drop View
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Report Card Codes . . . . . . . . .
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Chapter 7 Report Cards Report Write
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Chapter 7 NOTE: Report Cards Report
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Chapter 8 Statistical Reports Intro
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E Edit Menu in View/Edit Letters/Re
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Prerequisites, 1-2 Preview Generate
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Appendix
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COURSE SECTION LIST If you have alr
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Blank Manual Grade Entry Form No Se
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Manual Grade Entry Form Students Al
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Manual Grade Entry Form With Previo
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SCANNER GRADE ENTRY FORM NUMERIC GR
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Pre-printed Report Card Form No oth
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Wide Report Card This is a sample w
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Narrow Report Card Although most sc
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CLASS RANK REPORT The class rank re
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TRANSCRIPT SORTED BY YEAR Only REPO
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Grade Distribution Report By Teache
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Teacher Enrollment Report This repo
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Appendix xxviii
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