Administrator's Plus Report Cards Manual - Rediker Software, Inc.

New Master & Section List Files
Enter Courses
New Master & Section List Files
Use this option to completely erase both your course master and section list files. You
will use this option only under extremely rare circumstances; most schools use the same
Master Course List from year to year. It is easy to modify your existing Master Course
List by adding new courses. If you want to create a brand new Section List in preparation
for scheduling in the new year, use the next option.
NOTE:
Do not delete courses that are no longer offered if they are still in students' transcripts.
New Section List File Only
Rebuild Section Rosters
Use this option to completely erase only your course section file. At the beginning of
each subsequent school year, it is advisable to use this option to totally delete your old
course section file and create a new one. Unlike the Master Course List, which generally
remains the same from year to year, the Section List changes each school year, to the
extent that it’s usually not worthwhile to edit the existing section list. Instead, just make
a new one each year. The exception to this would be in the case of extremely small
schools, whose section list doesn’t change much from one year to the next; for these
schools, it is worth the effort to keep the existing Section List and just make changes as
needed.
Your course Section List keeps track of the ID numbers of all of the students in each
section, which greatly speeds up the printing of reports and other functions that require
knowing which students are in each section.
Rarely, these lists of ID numbers may contain bad data, such as the ID numbers of
students who have been withdrawn, or invalid ID numbers. These errors will show up
as you print class rosters or grade entry forms. Selecting Option 5) Rebuild Section
Rosters eliminates any invalid ID numbers in the section list file and corrects errors in
printed rosters.
The Rebuild Section Rosters process erases the current list of ID numbers in the section
file. The program then goes through each of your active students' current records and
adds their ID number to the rosters for each of their sections in which a withdrawn grade
is not found in the final grade column. Withdrawn grades are W, WF, and WP. The final
grade column is defined as the right-most column on the report card that has been
designated as a FINAL or SEMESTER column.
Rebuild Section List File
This option is similar to the one above, except that it is used to eliminate corrupt data in
course section information contained in the section list file. It should be used under the
recommendation of Rediker Software Technical Support whenever abnormal characters
Report Cards Manual 2-25