Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Introduction
How to Archive Grades
• If you wish to use the Calculate Averages program to automatically calculate
students’ midyear and/or final averages, you must use Specification #3 Calculate
Letter or Number Grades to tell the program which grading system to use.
• By default, the Calculate Averages program uses the following quality point table to
calculate letter grades:
A+: 4.33 B+: 3.33 C+: 2.33 D+: 1.33 F+: 0.00
A: 4.00 B: 3.00 C: 2.00 D: 1.00 F: 0.00
A-: 3.67 B-: 2.67 C-: 1.67 D-: 0.67 F-: 0.00
NOTE:
If your school wishes to calculate letter grades using an alternate quality point table, please
contact Rediker Software Technical Support at 1-800-882-2994 for assistance.
• When calculating averages on a numeric system, the actual grade symbol is used and
not the quality point value assigned in the grade table. (See “Edit Grade Table” on
page 1-2).
How to Archive Grades
The Transfer Credits & GPA feature of Report Cards Plus can archive grades in
preparation for printing transcripts. You do not have to perform these steps immediately
after installing Report Cards Plus; however, when you are ready to archive grades, you
should follow these instructions carefully.
NOTE:
The Archive program should NOT be used to archive students’ grades. The process of
archiving grades is now performed using the Transfer Credits & GPA program. Using the
Archive program in conjunction with the Transfer Credits & GPA program will result in
inaccurate transcripts. Although the Archive program is still available, it should only be
used in special circumstances under the recommendation of Technical Support.
Students’ courses and grades are stored in the report cards files for the current year.
When creating a new school year, the Beginning program creates an exact copy of the
previous year until you run the Beginning program. Running the Beginning program
promotes students up one grade level and deletes the courses and grades from the
previous year. See the Data Base Plus manual for more information on the Beginning
program.
The Beginning program can erase students' current courses and grades from the report
card files, but it does not erase their total career credits, quality points, and weight. In
other words, these totals will be updated at the end of each year, and will stay in
students’ report card files as they are promoted to the next grade level.
After promoting students in the new year, use the Transfer Credits and GPA program
to copy students' courses and grades from the report card files of the previous year to the
archival files of the new year, from where they may be viewed on the window or printed
4 Report Cards Manual