Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Chapter 8
Statistical Reports
Update/Un-update GPA's & Credits
Specification
(Continued)
1) UPDATE
BASED ON
WHICH
COLUMN(S)
2) WHICH
YEARS
Description
• To update students' averages based on the semester grades,
choose to update based on the SEMESTER column.
• Because updating is being done based on one column,
specifications #4-7 must be used to designated how different
courses should be weighted.
If your school has archival years, you will see the choices in the dropdown
list when you click on this specification. The number of archival
years is set in Database PlusNew Files Specifications (See the
Introduction page I-13 for information on how to set the number of
archival years.) This setting will determine how many archival years
appear in the list above.
Normally, you will update GPAs and credits each year based on the
grades in year 0, which contains the current year's grades. In a YEAR
0 update, totals calculated on the current year's grades are added to
the career totals as of the end of the previous school year.
Assume you have just purchased Administrator’s Plus and have
entered students' past grades into their archival files. (Negative years
are archival years. For a senior, year -4 would be their grade 8
grades, year -3 their grade 9 grades, etc.) If you want to calculate
students' career totals from scratch based on their past grades, first
choose to update based on archival years -3 to -1. (We are omitting
the grade 8 grades in year -4.)
When updating is done on archival years, all career GPA data that
may currently exist for students is automatically first set to zeroes.
After updating based on archival years, you may then update based
on YEAR 0 to add this year’s grades to the totals calculated with the
archival grades.
The same procedure must be used whenever you change a student's
grade in an archival year. For example, if you manually change a
student's grade in year -1, first update his GPAs based on the
archival data. The top of page 0 in the View/Change/Add/Drop
program will then show that student’s GPA for the archival data only.
If you have already updated the student’s GPA and credits based on
data in year 0, you must then re-update based on year 0 to bring that
student's GPA information up-to-date.
WARNING: Do NOT update GPAs and credits on archival years if
you:
8-32 Report Cards Manual