Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Chapter 2
Enter Courses
Master Course Fields (Fields found on the View/Edit Courses and Sections Window)
Note that the bottom of the window now displays a help message about the field
containing the cursor. You can use the specification window to turn off these help
messages. See SPECIFICATION #2) “2) PRINT HELP MESSAGES WHEN
ENTERING COURSES” on page 2-19.
When you are finished entering the course information, choose F10: ACCEPT to
permanently save the course in your Master Course List. To abort and abandon the new
course, press or click ESC.
NOTE:
While viewing a master course, use F4: PREVIOUS or F5: NEXT to scan through your
master courses. Unused numbers will automatically be skipped. Once entered, a course may
be called up to the window by entering its number, typing a few letters of its name, or by
using the F6: LOOKUP option. It can then be edited by using the F3: EDIT or arrow keys.
If you are archiving transcript information using the Transfer Credits & GPA program, we
recommend that you do NOT change existing master course information. If you need to
change course information, simply add a new course. Using the Transfer Credits & GPA
option lets you store students' courses and grades from previous school years. When
students’ courses are stored in the archival file, only the master course number is recorded.
When transcripts are printed, the Report Card Report Writer uses the information in the
current master course list to determine the course name, level, length, credits and so on.
Consequently, any change in the Master Course List will affect all of those students that took
the course in previous years. This also means that you should NOT delete a master course
as long as it exists in any current student's archived courses.
Master Course Fields (Fields found on the View/Edit Courses and Sections
Window)
The following fields appear in the View/Edit window.
Field Name
Inactive
Course Number
Description
This checkbox determines whether or not a course is considered active
or inactive.
Master course number from 1 to 9999. Later, these courses will be
broken down into one or more sections. Most schools have courses
from the same department listed in the same hundreds. For example,
all English courses could be assigned numbers in the 500's, all science
courses the 400's, etc. Grouping courses by department allows you to
use the program to produce Grade Distribution Reports, as well as print
credit totals by department on students’ transcripts. See Chapter 7.
NOTE: When setting up master course numbers, note that courses are
printed on transcripts and report cards in numerical order.
Consequently, English, math, science and social studies courses
should be given the lowest numbers if they are to be printed first.
2-4 Report Cards Manual