Administrator's Plus Report Cards Manual - Rediker Software, Inc.

Chapter 9
Archive
Archive
Archive
NOTE:
The end-of-year archiving function has been replaced by
program C) Transfer Credits & GPA which now archives
students’ report card information.
Students' courses and grades for the current year are stored in REPORT CARD files for
each grade level. At the end of each year, when the BEGINNING program is run from
DATA BASE PLUS, the courses and grades in the REPORT CARD files are erased to
make room for the next year's courses and grades. However, the current year's courses
and grades may be copied into ARCHIVAL files in which they will be preserved. These
files are then transferred to the new year's directory where they may be viewed, changed
or printed on transcripts.
The process of copying students' current report cards information from the REPORT
CARD files into the ARCHIVAL files is called the ARCHIVING process. This chapter
will describe the archiving process while the next chapter will explain how you can
change course numbers after they have been archived. This will be helpful if in the
future your change your master course list.
9-2 Report Cards Manual