MCSA/MCSE Self-Paced Training Kit (Exam 70-270): Installing ...

Lesson 2 Setting Up Network Printers
11-17
15. On the Completing The Add Printer Wizard page, click Finish.
16. In the Printers And Faxes window, notice that there is a new icon for the shared
HP Color LaserJet 4550 PS printer. Windows XP Professional displays an open
hand on the printer icon to indicate that the printer is shared. The check mark just
above the printer indicates that printer as the default printer.
Exercise 2: Taking a Printer Offline
In this exercise, you take the printer that you created in Exercise 1 offline.
Note Taking a printer offline causes documents that you send to this printer to be held on
the computer while the print device is not available. This process eliminates error messages
about unavailable printers in later exercises. Windows XP Professional displays such error
messages when it attempts to send documents to a printer that is not connected to the computer.
When a printer is offline, Windows XP Professional dims the icon and changes the status
of the printer from Ready to Offline to reflect that the printer is not available.
1. From the Start menu, click Printers And Faxes.
2. Right-click the HP Color LaserJet 4550 PS icon.
3. On the shortcut menu, click Use Printer Offline.
Exercise 3: Printing a Test Document
1. In the Printers And Faxes folder, double-click the HP Color LaserJet 4550 PS icon.
2. In the HP Color LaserJet 4550 PS–Use Printer Offline dialog box, notice that there
are no documents waiting to be printed.
3. Click Start, point to All Programs, point to Accessories, and then click Notepad.
4. In Notepad, type any text that you want.
5. Arrange the Notepad window and the HP Color LaserJet 4550 PS–Use Printer
Offline dialog box on the desktop so that you can see the contents of both.
6. In Notepad, on the File menu, click Print.
7. In the Print dialog box, notice that the location and comment information that you
entered when you created the printer are shown, and that the Status for the printer
shows that it is currently offline.
8. Make sure that the HP Color LaserJet 4550 PS is selected as the printer, and then
click Print.