MCSA/MCSE Self-Paced Training Kit (Exam 70-270): Installing ...

12-20 Chapter 12 Managing Printers and Documents
Lesson 3: Managing Documents
In addition to managing printers, you can use Windows XP Professional to manage documents
that are in a printer’s print queue waiting to be printed. Managing documents
includes pausing, resuming, restarting, and canceling documents. In addition, you can
set users to be notified when a print job is finished, a priority that allows a critical document
to print before other documents, and a specific time for a document to print.
After this lesson, you will be able to
■ Pause, resume, restart, and cancel the printing of a document.
■ Set a notification, priority, and printing time.
Estimated lesson time: 20 minutes
How to Pause, Restart, and Cancel a Document
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If a printer problem occurs during the printing of a document, you can pause that document
while you resolve the problem and then resume printing. If you suspect that the
printing problem is related to the document itself, you can restart or cancel the printing
of the document. You must have the Manage Documents permission for the appropriate
printer to perform these actions. Because the creator of a document has the default
permissions to manage that document, users can perform any of these actions on their
own documents.
To manage a document, right-click the icon representing the printer for the document
in the Printers And Faxes window, and then click Open. Select the appropriate documents;
click the Document menu; and then click the appropriate command to pause,
resume, and restart from the beginning, or cancel a document, as shown in Figure 12-7.
Figure 12-7 Manage documents by opening the print queue window.