Resolutions - Jersey City

.ic. 271 PDAl CI.1Ø fI.Public Agency InstructionsThs pae provides guidaCè to public agencies enteri into contrts with busines entities thatar reui to fie Politica Contrbution Disclosur (oms with the agency. It is Dot intended. to be provided to contracton. Wht follows ar insctions on the us ofform local wits caprovide to contract tht ar reuir to disclose politica contrbutons pursua~ to N.J.S.A.19:44A-20.26 (p.L. 200S,c. 271, s.2). Additiona inormtion on the process is available inLoal Fince Notice 2006-1 (ww.ni.govfdcagslfufnenu.shtm).1. Thc disclosur is reuire for all contrt5 in exce ofSI 7,500 that ar not awarded purst toa "fair and opn" pross QU.S.A. I 9:44A-20. 7).2. Duc t~ the potciial lengt of some contrtor submissions the public agcncy should considerallowing data to be submitt in clecnic foo (i.e., spreheet, pdf fie, et.). Submissionmust. be kept with th contrt documents or in an apprprate computer file and be available forpublic acess. Tllø form is worded to accpt this alternate .ubmiulon. Thc text should beamended if electrc submission wi not be allowèd.3. Thc submission must be reeied frm.the contrctor aDd òn fic at lea 10 days priòr to awardof the contrct. Resolution of awar should reflect that the disclosure has ben reeived and ison file. i4. The contrr must disclose contrbutions made to cadidate an par committ coverg awide rage of public agencics. including all public agencies that havc clecte offcial in thcounty of the public agcncy, stte Icgislative positions, ånd varou stte entitics. The Division ofLol Governent Services recommends tht cotrtors be provided a list ofthe afectedagençi~. Th wiU asist contrctrs in derming the capaign and political committees of theoffcials and cadidaes afecte by thc disclosure.a. The Division has prepar modl disclosu fonus for eah county. They ca bedownloaded wm the "County PC Forms" lin on the Pay-to-Play web site atww.nj.gov/dcagi2p. Th wil be updte frm tíe-totime as necsa.b. .Apublic agecy using th forms .boaldedit them to propert reOec the corretleglatie distrs). As the foms ar county-bas, tbey lis aU rePlafie disets ineach county. 'Ditr~ thtfrom tbe luta .do Dot reprent the publ agncy ShODId be removed. c. Some contracto may fi it eaier to prvid a single list that covers aU contrbutonsregales of the county. Thse submissio are apprprate and should be acc.d. 'The fom may be use "asis", subjec to edits as desnõcd herein.e. The "Contrto Instctns" she isintcnded to be provide wit the for. It isremmended that thelnstoos and the fonn be prnte on thc same piec of pa.The fan not that th Incton are printe on the back of the fan; whre tht is notthe:ca. th tex should be edit accordingly.f. The for is a Wor document and ca be ed to mee loc nee, and po fordownloa on wcb sites, us as an e-mail atthmnt, or provided 88 a prte docwnent.5. It is remmended tht th contnr als complet a "Stokh~ Disclosur Cerficaon."This wilJ asist the loc unit in it obligaon to enur tht contrrdid not make anyprohibited contributons to the committee list on th Busines Entity Disclos Cercatin,in th i 2 months prr to th coct. (Se Loal Fince Notice 2006- _ foradditional 'infOiation on th obligati) A saple Cercation fonn is Pa oftbs pabge and the:inston to complet it is inlud in the Contror Instrions...~.