Resolutions - Jersey City

UpdaM 7èi,rcQP1~WYK~UJL~Wwc.271 POLITICAL CONTRIBUTION DISCLOSURE FORMPublic Agency InstructionsThis page provides guidance to public agencies entering into contracts with business entities that arerequiredto fie Political Contribution Disclosure forms with the agency~ IUs not intended t() beprovided to contractors. What follows are iiìstnictions on'the use of the form local units can provideto contractors thatare required to disclosepoIiticalcontributions pursuant to N.J.S.A. 19:44A-20.26process is available in Local Finance Notice(P.L. 2005, c. 271, s.2), Additionalinfol'11ation on the2006- I (www.n i .gov/dcallgsl Ifnsllfnmeiiu.shtIÙi).1. The disc10sureis required for a:1l coiitractsin excess of$ I 7,500 that are not awarded pursuant to a "fairand open"processCN.lS,A. 19:44A-20.7).2. Diie totlwpotentiiil length ofsoni:e çontractorsubmissions, the public agencyshould. considerallowing data to be subniitted iiielecttonic form (Le., spreadsheet; pdf fie,etc.). Sùbinissiol1s must bekept With the contt'act doctiiiieiltsor il anappi'opriate computer fie and be avaiÌable for public access.The fOÎm is \voi'ded to accept this àlternatesubmission.the text should be amended if electronicsubmission wil not be allowed;3. TI.resubnûssióllniust be received from the contractor and on fie at least (0 days prior to award oftllecontract. Resoliitionsóf award sJiOlild reflect that the. discIosllre has been received and is on file.4. Th.ë contiactor must disçlose contribiitiqns made to candidate andpartycqffmittees covering a widerange ofpuolit agenties;inchldingaU public agencies that have elected offCials in the counly of lheplIblicageiicYi state IegislativepositioHs, and va i: 0 us state entities. The Division of Local ÖoverniiíentServices reCöiiiiiiencIs that tòii tr(lcl() rs be proviqed a I ¡lit afthe affected agenCies. This\viJrassistcOl1lratlo:rs Ül delermüüng tlie ciitilpaign aiicipolitíçal committeesorthe officials and candidates affectedby the disclosiile~a. The Division has prepared llddel disclosure fOl111S for each CÓility. They can bedo\vnlöadedfi'om the "County PCDF()nnstl Iìiik On thePay-to-Play website atwww.ni.gov/dcalgs/p2p. They wil be lIpdatedfi:om time~to-tiU1e asiiecessary.b, Apublic'agency lisiligtheseJolins should edit them toproperly reflectthe COHect legislativedisti'ict(S"As the forms arecoiinty~based,they Iistaiilegislativedistricts in each county.Disti'içts thatdo not lepi'e'sent the public agencyshóiiId .be removed .from the lists.c. Some contraciorsmay findit easier to provide a single listi1iat covers all contributions,regardIess aftne couiit)'. These submissiQllS are appròpl"attand shniiId beaccepted¡d. The form may be used "as-is", subject to edits as described herein.e~ The "Contraçtor Instrucnons" sheetis intended Jci be provided with the fo.nn. It isrecommended that the Tnstriictionsaiid the fOl1n be prihted on thesanie piece of papei', Theform Ilotes tIl at the InstTuctiOlis are pdnted On the back of the f0111; where that is not the case,the text should be edited.accordingly.f. The form is a Word document and can he edited to meet local needs, and posted for downloadprinted dowment.on web sites, used as an e"mail attadinient, or provided as a5. It is recoinendedthattlie contractor also complete a "Stockholder Disclosure Certification."This willassist tiie local unt initsobIigatiou to ensure. tliat coiitractor did not make any prohibitedcontrÍbtlübns to the contmittees Hstedon the Business Entity Disclosure Celtifcatioiiin the ii monthspriorto the contràct.(See LocaLFÍIanceNotice 200G-_ for acjditionalinormation on thisobligation) AsampleCeitificatton forinis part of this packageänd tlieinstruction to complete it is inc1uderlin theCoiitractor Instnictions,