Resolutions - Jersey City

.¡Cø .211 POinCAl cormeU1N DISCLOSURE fORMpublDe Agency InstructionsThis page provides guidance to public agencies enterig into contracts with business entities thatar required to fie political Contnbution Disclosure forms with the agency. It is not intendedto be provided to contractors. What follows are instrctions on the use of foin local uiuts canprovide to contractors that are required to disclose political contributions pursuant to N.J.S.A.19:44A-20.26 (p.L. 2005, c. 271, s.2)~ Additional infonnation on the process is available inLocal Finance Notice 2006-1 (ww.nj.gov/dcalgslfnllfnmenu.shtm).1. The disclosure is required for all contracts in excess of$t 7,500 that are not awarded.process (N.J.S.A. 19:44A-20.7)..a "fair and open"pursuant to2. Due to the potential length of some contractor submissions, the public agency should considerallowing data to bè submitted in electronic fonn (i.e., spreadsheet, pdffie, etc.): Submissionsmust be kept with the contract documents or in an appropriate computer fie andbe available forpublic access. The form is worded to accept this alternate submision. 111e text should beamended if eiectronic submission wil notbe allowed.3. The submission iniistfie.be received from the contrnctor'iand on fie at least 10 days prior to awardaward should reflect that the disclosure has been received and isof the contract. Resolutions of4. The contrctor must disclose contributions made to candidate and pary committee covering awide rage of public agencies, including all public agencies that have elected offcials in thecounty of the public agency, state legislative positions, and various state entities. The Division ofLocal Government Services recommends that contractors be provided a list of the. affectedtheagen,?ies. This wiU assist contrctors in detenninig the campaign and political committees ofoffcials and candidates affected by the disclosure.a. The Division has prepared niodel disclosure fonus for each county. TIiey can bedownloaded from the "County peD Foons" link on the Pay-t~Play web site atwww.nj.gov/dcallgslp2p.. They wil be updated frm time-to-time as necessar.these fomis should edit them to properly reflect the correctb. .A publicagency usinglegslative district(s). As the forms are county-bas~d, they list ali legislative districts ineach county. Distrcts that do not represent the public agency should be removed(rom the lists.c. Some contractors may find it easier to provide a single list that covers all contributions,the county. These submissions are appropriate and should be accepted.regardless ofd. TIie form may be used "as-is", subject to edits as described herein.e. The "Contractor InstctionsH sheet is intended to be provided with the form. It isrecommended that the Instictions and the fonn be printed on the same piece of paper..The form notes that the Intrctions are printed on the back of the fonn; where that is notthe case, the text should be edited accordingly.f. The form is a Word document and can be edited to mèet loca needs, and posted.fordownload onweb sites, used as an e-mail attachment, or provided as a pnnted document..:1.5. It is reonimendedthat the contrctor also complete a "Stockholç1er Disclosure Certification."This wil assist the local unit in its obligation to ensure that contrctor did not make anyprohibited contrbutions to the commitú:es listed on the Business Entity Disclosure Certjficationin the 12 months pnor to the contrct. (See Local Finance Notice 2006-_ this for package additional and theinformation on thisobligation) A sample Certfication fonn is 'par ofinstrtion to complete it is included in the Contrctor Instrctions.