Resolutions - Jersey City

Ufri:t1tL lèi1cQl1aw .'ry ~UJl~l)c.271 POLITICAL CONTRIBUTION DISCLOSURE FORMThis page provides guidance to publicrequiredPublic Agency Instructionsagencies entering into contracts with business entities that areto fie political CoiitributionDisclosure forms with the agency. the form It is not local intended units can to provide beprovided to contractors. What follows are instructions on the use ofto contractors thatare required to disclosepolitical contributions pursuant to N.J.S.A. 19:44A-20.26(P.L. 20'05, c.27l, s.2), Additional information on the process is available in Local Finance Notice2006.1 (www.nj.gov/dcaUgsllfnsUfnnienu,shtini).for aU contracts in excess of $17 ,500 that are not awarded pursuant to a "fair1. Thedisc10sureis requiredand òpen"pi'ocess (N.J.SA 19:44A-20.7).length ofsonie contractqr submissions,the public pdf agency fie, etc.). should. Submissions considermust be2. Due totht potentialallowingdata to be si.ibmitted in electronic form (i.e" spreadsheet,kept with theconttact docunients or il an appropriate computer fie and be available for public access.The fOiin lswo¡-ded tö accept this alternate submission. The text should be amended if electronicsubmission wil not be aiiowed,3. Tiie S\Inn1Íssion inii.stbe received from the contractor and on fie at least LO days prior to award of thecontract. Resolutions of award shOllld reflect that the disclosure has been received aiid is on fie.4, TheCoiltrctor must disclose contribiitionsinade to candidate andpartycominittee~ covering a wide.range ofjJ~l1:liê ageiicies,inchiding all public agencies that have elected offcials inthe county of thelegislative positioiis,and various state entities. The Division of Local Úovenunentpnblic agency, statebe provided a lit of the affected agencies. This will assistServices l'ecOliiineiic1s thiit contractorspol itical coitmitteesofthe officials andcai\didates affectedc()iitractQrs in deterininÍIig tlie caüipaign andby the disclosilre:a. The Division has prepared model disclosiiè fOlins for elich county. T1iey can bedo\vnloadedfi:om the "County peD Fonns" link on the Pay-to-Play web necessary. site atwww.ni.gov/dcalgs/p2p. They wil be updatedfì'om time-to-time asb, A pubiic ageiicy using.these formS should edit them toalldistrict(s).Asthe fonTS are county-based, tbey listDistricts thatc. Some contnictors'may find'properly reflect thecOlTect legislativelegislative i;istricts in each county.do not iwre~ent the public agency should be removed fi'om the lists,single list that covers all contributions,it easier to provide aaccepted.regardleSs oftIie COlÜlty. Thesé SUb!l1ISsions are appropriate and sllQ\ild bed. The form maybe used "as-is", subject to edits as describedherein.e~ The "Contractor Instructions" sheet is intended to be provided with the fonn. 11 ispaper. Therecommeiided that the Iiistructions andthe fOl1n be printed on the same piece ofform notes tliat the Instrctions are printed on the back of the rOll1; where that is not the case,accordingly.the text should beedited.f. The form is a Word document and can be edited to meet local needs, and posted for downloadonwe1: sites, used as an e"mail attaèlunent, or provided as a printed document.a "Stockholder Disclosure Certification."5. It is recommended that the contractor also completeThis wilassist the local uit in itsobHgation to ensure. thatccontractor did not make any prohibited011 the Business Entity DisclosUi'e Ceitification in the 12 monthscontributions to the cOfmnittees listedin theprior to the GÖJ.tract.(See Local ~iIianceNotice 2006-_ for additional inormatioii on t1usöbligation) Asample Ceitificat~on forinÎs part ofContra CtOf Ù1strtiê tions.this package and theinstriiction to complete it is included