Annual Performance Plan Jaarlikse ... - National Treasury

All furniture and equipment for these offices are purchased from the head office and are captured on an inventory of
moveable assets in terms of the requirements prescribed by the National Treasury. An audit of all moveable assets
(November) and a stock-take (February/March) is done annually with the assistance of a private contactor specifically
appointed for this purpose.
The following measures have been taken to ensure data integrity that supports an effective asset register that maintains
accounting standards and ensures an effective, efficient and accurate reconciliation of information.
(a) a stock take is done by the Department at least once a year as prescribed in the Treasury Regulations
(b) a six monthly stock take is also under way in view of the volume of the items
(c) inventories are signed off by the responsible officials and then certified by Cost Centre Managers
(d) circulars are issued in line with Chapter 10 of Treasury Regulations
(e) procurement procedures for assets are outlined in the Accounting Officer’s System
(f) a reconciliation of purchases on LOGIS and the expenditure on BAS is done on a monthly basis
(g) the asset register contains all the information required in terms of Treasury Regulations
The mechanisms that have been implemented to ensure that an efficient system of identification, safeguarding,
monitoring and record keeping of moveable assets is in place are as follows:
(a) all assets have been bar coded, marked “RSA” and recorded on inventories
(b) all assets are identified in the movable asset register in all of the asset categories indicated by Treasury and are
allocated unique numbers (bar codes)
(c) Cost Centre Managers are responsible for the safeguarding of their assets
(d) all movable assets are recorded on an inventory per cost centre and location. Inventories are certified as correct by
the Cost Centre Managers. The inventory is then kept in a visible place at each location.
Schools
It has been decided to make transfer payments to schools in terms of existing Treasury Guidelines so that schools may
purchase their own equipment from contracted suppliers. All purchases from schools were removed from the LOGIS
Asset Register as it is, in terms of the South African Schools Act, 1996 (Act No 84 of 1996), considered to be inventory
items of the schools. Schools will, therefore, report on these inventory items in their annual financial statements. The
LOGIS Asset Register reflects only the inventories for Head Office of the WCED as well as the EMDCs and their
respective service points.
• Plans regarding movable assets, such as motor vehicles
The provision, withdrawal and replacement of old and/or damaged Government Garage (GG) motor vehicles is
managed by the Provincial Department of Transport (Government Motor Transport). They also see to the licensing,
maintenance and fuelling of the vehicles, as well as maintaining an asset register on the Fleetman System. They also
formulate provincial policy with regard to the use of GG vehicles.
The WCED ensures that the provincial policy is adhered to. It also maintains a register of vehicles in use by the WCED,
monitors vehicle use by means of log sheets and ensures that the vehicles are roadworthy and properly maintained.
The present fleet, supplemented by the provision of subsidised vehicles to qualifying officials, meets the current needs
of the WCED. The provision of subsidised vehicles has been withdrawn by means of Circular No. 179/2003 dated 10
September 2003, as it was found to be more expensive than government motor transport.
Annual Performance Plan 2007/08 – 2009/10
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