1 general conditions of employment - Department of Education and ...

1 GENERAL CONDITIONS OF EMPLOYMENT1.5.3.4 Broken Periods of Relief for Incremental PurposesWhere there are broken periods of relief in the higher position or positions, such periodsmay be aggregated, irrespective of the nature of the work of the position(s). Suchaggregated periods may be regarded as continuous service for incremental progressionsubject to satisfactory performance, provided all the following conditions are met:a) the rate of pay and higher duties allowance received during earlier periods of reliefmust be greater than or equal to the rate of pay of the position in which the incrementis to be received;b) any period of leave during which the allowance was not paid (excluding schoolvacation periods) is discounted; andc) aggregation does not extend over any break in excess of six months.1.5.4 CALCULATING OVERTIMEA higher duties allowance is only to be included in the rate of pay for the purposes of calculatingovertime when the duties carried out during the overtime are those of the higher position.1.5.5 RECOGNITION OF RELIEF FOR APPOINTMENT TO A SIMILAR GRADEIf a school administrative and support staff member who has been relieving in a higher position issubsequently appointed to a similarly graded position, the same principles as set out at Section1.5.3.4 apply to determine the commencing rate of pay and/or allowance in the new position.1.5.6 PROCESSING OF CLAIMS1.5.6.1 Initiation of ClaimsThe supervisor is responsible for making the claim. Members of staff may initiate claimswhere the supervisor does not do so, or does not do so promptly. Staff initiated claimsshould be submitted to the supervisor.1.5.6.2 Assessment of Allowance to be PaidThe initial assessment of the level of payment is the responsibility of the supervisor. Inassessing the percentage of the allowance to be paid, the supervisor must have regardto:a) the duties and responsibilities the normal occupant of the position would haveundertaken during the period; andb) the proportion of the duties and responsibilities satisfactorily performed by the staffmember providing relief during the period.This means that where the school administrative and support staff member providingthe relief satisfactorily undertakes all the duties and responsibilities which thesubstantive occupant would have undertaken during the period, then 100% of theallowance is payable.This also applies where only a proportion of the duties and responsibilities aresatisfactorily undertaken, eg. if a school administrative and support staff memberHandbook for non teaching staff in schools January 2009 Page 1 - 35