The Essential Guide to Family & Medical Leave

appendix C | forms and checklists | 389
P Managers’
Checklist
Duration of Leave
For All Employees Requesting Leave:
o I confirmed that my company’s method for defining the FMLA leave year is in
writing, in our FMLA leave policy.
o If our company has not yet defined its leave year or has decided to change
methods of defining the leave year, I either
o provided all employees with notice of this change at least 60 days before
they requested leave, or
o gave employees the benefit of whichever leave year calculation method
provided them with the most leave.
o I calculated the FMLA leave time available to the employee requesting leave
according to my company’s leave-year method.
o I recorded all FMLA leave the employee has taken, but I have not included the
following types of time off as FMLA leave:
o time the employee actually spent working
o time taken off for the company’s convenience, and
o weeks during which the company was shut down.
For Employees Requesting Intermittent or Reduced-Schedule Leave
o I determined that the employee’s requested intermittent or reduced-schedule
leave is medically necessary.
o I determined that the employee is able to perform the essential functions of his
or her job.
o If the employee works the same number of hours each week, I used that
schedule to calculate the FMLA leave available to the employee.